LOS ANGELES UNIFIED SCHOOL DISTRICT                                                    CLASS DESCRIPTION

PERSONNEL COMMISSION                                                                               Class Code 2616

Unit D




Performs clerical duties in libraries or administrative offices that require knowledge of library organization, reference materials, bibliographic sources, and print, audio, and video materials acquisitions and processing.


       Performs a combination of the following duties:


Answers simple reference questions and assists patrons in locating library materials and in the use

of reference materials and the card catalog.

            Performs clerical work involved in materials acquisitions by locating and verifying bibliographic                    information, typing order forms, figuring costs, and following up on problem orders.

            Maintains and directs filing in card catalog and shelf list, and maintains other files pertaining to

library functions, such as pamphlet, circulation, order, reserve book, book review, and publisher


Directs and performs clerical duties involved in circulating materials.

Types and directs typing of catalog and shelf list cards, book cards, book pockets, and labels.

            Answers inquiries from District personnel, and other agencies, and makes contacts to obtain and

impart information.

Directs and performs materials processing, such as stamping, lettering, cleaning, and mending.

Directs and performs shelving of materials.

            Collects money for lost and overdue materials and may keep a record of money received.

            Directs and conducts inventories.

            Types and may compose forms, bulletins, and letters pertaining to library functions.

            Uses bibliographic sources to locate and verify information used by book and audio-visual

catalogers and evaluators.

Assembles information for, and directs typing of, acquisitions lists, catalogs, sample book lists, and

review lists for distribution to schools.

May assist in compiling bibliographies.

            May prepare bindery orders, requisition supplies, and keep acquisition and circulation statistics.

May train and review the work of regular and student library employees.

       Performs related duties as assigned.



A Library Clerk performs specialized clerical duties in school libraries or administrative offices that require the application of library skills and knowledges.


A Supervising Clerk is in charge of a clerical unit in which independence of action is possible only as to the details of accomplishing a well-defined clerical function or procedure. A Supervising Clerk (Non-Typing) does not perform typing duties. The scope of work is limited to recurring tasks requiring technical and supervisory ability.


A Senior Office Technician performs a variety of moderately to highly complex clerical duties that require strong independence of judgment and action. The duties typically require extensive contacts with others and responsibility for specific functions of an office and may include work direction of a small group of personnel.



General supervision is received from certificated Library Supervisors, Coordinators, Librarians, Instructional Media Coordinators, or other certificated personnel. Work direction may be exercised over lower-level clerical personnel and student employees.



Knowledge of:


Library terminology and processes

Bibliographic sources

Standard reference materials

Basic filing rules

Catalog card preparation, formats, and filing rules

Office practices and procedures


Ability to:


Learn library classification systems

Assist students, instructors, and others in the use of library materials, including reference tools,

the card catalog, and audio and video materials and equipment

Work effectively with students and District personnel

Direct clerical employees and student workers

Type accurately with moderate speed

Compare clerical records rapidly for accuracy

Operate copying equipment





Graduation from high school or evidence of equivalent educational proficiency, preferably supplemented by a library media technician certificate or an equivalent number of courses in library science at the college level.




Ten months of library media experience or successful completion of the District’s Library Aide Certificate Program.




A valid California Driver License and use of an automobile may be required for some positions.

Ability to communicate in a language other than English may be required for some positions.

This class description is not a complete statement of essential functions, responsibilities, or requirements. Requirements are representative of the minimum level of knowledge, skill, and/or abilities. Management retains the discretion to add or change typical duties of a position at any time.