LOS ANGELES UNIFIED SCHOOL DISTRICT                                                    CLASS DESCRIPTION

PERSONNEL COMMISSION                                                                               Class Code 2076

Unit D



ADMINISTRATIVE AIDE



DEFINITION

 

Assists an administrator by carrying out complex, but well-defined projects and performing low-level administrative work in coordinating procedures, gathering and synthesizing information, composing and editing departmental and school publications, and providing work direction and participating in other activities.


TYPICAL DUTIES

 

Assists in a wide variety of administrative matters by carrying out fairly well-defined projects in which

methods and procedures may be altered to fit circumstances, such as making surveys and evaluations of materials, equipment, and clerical methods and workload.

       Assists with project planning, coordination (staff, scheduling, etc.), implementation and evaluation for

the school or program.

Collects, organizes and analyzes data and information as directed from various student information

systems or related data systems and coordinates the dissemination of information to others in

relation to assigned projects.

Provides work direction and participates in composing, editing and publishing departmental, division

and school publications in accordance with instructions and subject to review, including operational instructions, code lists, bulletins, correspondence, programs of performances, newsletters, and memorandums.

Maintains liaison with other departments, schools and the community in order to carry out

assignments.

May prepare budget transfer requests including supporting data, maintain controls on expenditure

accounts, and recommend adjustments in accounts.

May set up, organize and coordinate the maintenance of files and indexes.

May solicit the community and former alumni in the support of school needs and goals.

Performs related duties as assigned.


DISTINGUISHING CHARACTERISTICS AMONG RELATED CLASSES

 

An Administrative Aide relieves administrators of a variety of details, carrying out well-defined assignments with independence of judgment and acting within general limits.

 

An Administrative Assistant performs staff duties to relieve an administrator of details relative to clerical procedures and methods, budget preparation and control, or other areas of business operations of an organizational unit.

 

A Financial Aide receives training and performs well defined and less difficult duties directly related to more responsible tasks performed by higher-level employees in financial or accounting analysis classes. Progress to more difficult duties is expected as the employee gains in knowledge.


SUPERVISION

 

General supervision is received from an administrator. Work direction may be exercised over clerical employees, students, and volunteers.




CLASS QUALIFICATIONS

 

Knowledge of:

 

Office layout, equipment, and procedures

Research techniques, including elementary statistics

Basic capabilities and applications of data processing

Organization of the administrative divisions and schools of the District

Filing and other information-storage systems

Spreadsheet, database, word processing and graphics computer software programs

 

Ability to:

 

Learn and interpret laws, rules, and regulations

Determine the best methods of collecting and analyzing data

Compose informational material and instructions in precise English

Edit written work prepared by others

Deal tactfully and effectively with school personnel and the public

 

Special Physical Requirements:

 

Manual dexterity as required to operate standard office machines and a computer terminal

Visual acuity to read detailed documents, some in small print


ENTRANCE QUALIFICATIONS

 

Education:

 

Graduation from a recognized college or university, preferably including courses in school business management, budgeting, accounting, public administration, statistics, and report writing. Experience in collecting, analyzing, and reporting data related to budgetary, personnel, and accounting functions or in office management may be substituted for the required education on a year-for-year basis.

 

Experience:

 

Experience in collecting, analyzing, and reporting data related to budgetary, personnel, and accounting functions or in office management is desirable.

 

Special:

 

A valid California Driver License.

Use of an automobile.


This class description is not a complete statement of essential functions, responsibilities, or requirements. Requirements are representative of the minimum level of knowledge, skill, and/or abilities. Management retains the discretion to add or change typical duties of a position at any time.


Revised                                                                                                                 Reviewed

06-23-99                                                                                                               06-17-14

KK                                                                                                                         CA