ADULT EDUCATION
HANDBOOK FOR CALIFORNIA
1995 EDITION
Prepared by
Tom Bauer, Consultant
Adult Education Policy and Planning Unit
California Department of Education
CONTENTS
Preface
Keyword Subject Index
000 General Requisites of Adult Education
001 Separate Adult Schools (100 ADA or more)
001.1 Establishment of a Separate Adult School
001.2 CDE Approval
001.3 Minimal Time Assignments
001.4 Operations
001.4-1 Minimum Number of Teaching Days
001.4-2 Minimum Number of Hours/Days per Week
002 Adult Classes Maintained in Conjunction with Other Schools/
Centers (less than 100 ADA)
002.1 Established by Resolution
002.2 Requirements
002.3 Time Assignments
002.4 Operations
003 Administrative Regulations for Adult Schools and Adult
Classes
003.1 Hours/Days Classes Conducted
003.2 Definition of Adult
003.3 Funds from Improper Sources
003.4 Volunteer Training Programs
003.5 Pregnant or Parenting Minors/A.D.A. Accounting
003.7 Required Classes, English
003.8 Required Classes, Citizenship
003.8-1 Penalty for Failing to Establish Classes
003.9 Records and Reports
003.10 Admission of Minors
003.11 Attendance Primarily by Adults
003.12 Permanent Records
003.13 Retention of Permanent Records
003.14 Out-of-District Classes
003.15 Boundaries
003.16 GED Test Eligibility
003.17 Agreements Between State Agencies
003.18 Mentor Teacher Program
003.18-1 Program Purpose
003.18-2 Selection Process
003.18-3 Adult Education Teachers as Mentors
003.19 Interdistrict Attendance Agreements
003.20 Forms Required by the CDE, Adult Education Unit
003.20-1 Adult Education Course Approval Request Form
003.20-2 "California Basic Educational Data System"
(CBEDS) County/District Information Form
003.20-3 Form A-42, "File Update for the Adult Education
Directory"
003.20-4 Form J-19A, "Final Report of Adult Education
Average Daily Attendance"
003.20-5 Form J-380, The Annual Program Cost Report
for Adult Education
003.21 Apportionment for Approved Courses in Adult Schools
003.22 School Holidays
003.23 Powers of Governing Board
003.23-1 Preparation of Courses for Adult Schools
003.23-2 File of Prescribed Courses
003.24 Standards for Apportionment
003.26 Programmatic Areas Needing Expansion
003.27 Public Agency, Definition
004 Classes for Adults in County Jails, County Industrial Farms, and
County Road Camps
004.1 State Aid/County Jail, Camps
004.2 Program Approval
004.3 Claim Form
004.5 Classes Established for Adults
004.6 No Apportionment for Jail Education
004.7 Diplomas, Certificates
004.8 Course Approval
004.9 Nature of Instruction
004.11 First Year A.D.A. Limit
004.12 Fifteen Hours per Week Limit
004.13 Independent Study Attendance, Jail Program
004.14 Expenditure of Funds Limitations
005 Attendance
005.1 Attendance Accounting
005.3 Attendance Not Included in Computation;
Annual Number Enrolled
005.4 Attendance on Study Trips
005.5 Numerical Entries
005.6 Attendance Not Reported (F-1 Visa)
005.7 Credit for Weekly Attendance
005.8 Attendance, Private Schools, Vocational Training
005.9 Regular Enrollment
005.10 Attendance Credit: Apprenticeship
005.12 Reporting of Average Daily Attendance (A.D.A.)
005.13 Recording Attendance, Adults
005.14 Computing A.D.A./Teacher Supervision
005.15 Day of Attendance
005.16 Reported Separately
005.18 Laboratory Setting
005.19 Attendance Accounting Manual
006 Authority to Offer Adult Education Programs
006.1 Responsibility for Programs
006.2 Responsibility for High School Diploma
006.3 Disagreement Resolution
006.4 Mutual Agreement
006.5 Transfer of Noncredit Classes/Programs
006.6 Programs at Grade Level 13 and 14
006.7 Vocational Training Programs
006.8 Adult Continuing Education Course 006.9 New Programs
100 Program and Course Approval
101 Criteria for Approval of Apportionment Courses
101.1 Course Approval Criteria
101.1-1 Facilities Clearly Identified
101.1-2 Exceptions to "Open to Public"
101.1-3 Class Time Devoted to Instruction
101.1-4 Unrelated to Repetition
101.1-5 Course Title
101.2 Courses Not Approved for Apportionment
101.2-1 Recreational Physical
Education/Dancing
101.2-2 Therapeutic Purposes
101.2-4 No Apportionment
101.3 Program Approval
101.4 Approval for Fee-supported Classes
101.8 Categories of Approvable Courses
101.9 Preparation of Courses for Adult Schools
102 Course Outlines
102.1 Goals or Purposes
102.2 Performance Objectives
102.3 Instructional Strategies
102.4 Times of Instruction
102.5 Evaluation
102.6 Repetition
102.7 Course Outlines on File
200 Course Purpose and Structure
201 Adult Programs in Parenting
201.1 Pre- and Postnatal Development
201.2 Parental Roles
201.3 Nurturance and Support of Children
201.4 Relationships Between Parents and Children
202 Adult Programs in Elementary and Secondary Basic Skills
202.1 Instructional Design
202.2 Apportionment
202.3 High School Graduation Requirements
202.4 Physical Education Exemption for Adults
203 English as a Second Language
203.1 Program Standards
203.1-1 ESL Sequence
203.1-2 Program Curricula
203.1-3 Multiple Assessment Measures
203.2 Curricular Standards
203.2-1 Focus on Students' Needs
203.2-2 Integration of Language Components
203.2-3 Literary Skill Levels
203.3 Instructional Standards
203.3-1 Four Language Skills Integrated
203.3-2 Language Tasks
203.3-3 Instructional Focus on Acquisition
203.3-4 Receptive Skills
203.3-5 Grouping Strategies
203.3-6 Different Learning Styles Addresed
203.3-7 Integration of Language and Culture
203.3-8 Learning Activities
203.3-9 Instructional Activities
203.4 Student Evaluation Standards
203.4-1 Variety of Assessments
203.4-2 Progress Monitoring
203.4-3 Assessment of General and Specific Progress
204 Programs for Immigrants
204.1 Student Criteria
204.2 Classes and Courses
204.3 Services Included
204.4 Work and Educational Skills
204.5 Access to Services
205 Classes for Handicapped Adults
205.1 Definition of Handicapped Individuals
205.2 Criteria for Approval
205.3 Limited Participation
205.4 Assessment and Evaluation of Students
205.5 Instruction for Substantially Handicapped Persons
205.6 Work Experience
205.7 Locations of Activities
206 Short-term Vocational Programs with High
Employment Potential
206.1 Establishment of Vocational Classes
206.2 Instructional Length and Scope
206.3 Review of Vocational Classes; Termination
206.4 Vocational Nurse Training
206.5 Relevant Needs
207 Programs for Older Adults
207.1 Older Adults Defined
207.2 Program Design
207.3 Content
208 Apprenticeship Program
208.1 Related and Supplemental Instruction
208.2 Definition of Apprenticeship Program
208.3 Attendance Reports
208.4 Program Sponsor (Local Apprenticeships)
208.5 Joint Agreements
208.6 Transfer of Apprenticeship Funds
208.7 Deficit
208.8 Affirmative Action
209 Programs in Home Economics
209.1 Instructional Design
210 Health and Safety
210.1 Instructional Design
211 Federal Adult Basic Education Act (ABE), PL 100-297,
as Amended by the National Literacy Act, PL 102-73
211.1 Applicant Agency, Federal Act
211.2 Adult, Definition of
211.3 English as a Second Language (ESL)
211.4 Adult Basic Education Classes (ABE)
211.5 Eligible Applicants
211.5-1 Local Educational Agency
211.5-2 Public or Private Nonprofit Agency
211.5-3 Correctional or Medical Agency
211.5-4 Public Housing Authority
211.6 Agency Experience
211.7 Eligible Program Activities
211.8 Hundred Hour Units (HHUs)
211.9 Allowable Expenditure
211.10 Basic Grant
211.11 Minimum Expenditures
211.12 Maximum Expenditures
212 Nursing Homes and Convalescent Hospitals
212.1 Conditions for Approval
212.2 Agreement with Nursing Homes and Convalescent Hospitals
212.3 Insurance
213 Community Service Classes
213.1 Curriculum
213.2 Enrollees
213.3 Scheduling
213.4 Fees
213.5 Certificates
213.6 Announcements
213.7 Attendance and Reporting
213.8 Traffic Violator Classes
213.9 Teaching Credential
214 Innovative and New Technologies
214.1 Legislative Intent
214.2 Needs Addressed
214.2-1 Worksite Adult Basic Education Skills
Instruction
214.2-2 Distance Learning Using Video and Other
Communication Technologies
214.2-3 Home-Based and Community-Based
Independent Study Approaches Using
Instructional Technologies
214.2-4 Tests of Alternative Reimbursement
Approaches Other Than Average Daily
Attendance
214.3 Ineligible Concurrent Students
214.4 Application Contents
214.5 Allowable Expenses
214.6 Range of Allowable Expenditures
215 Concurrently Enrolled Students/Programs
215.1 Student Eligibility
215.2 Minimum Criteria
215.2-1 All Classes Open to Adults
215.2-2 All Listed in District's Catalog
215.2-3 All Supervised by Adult Education
Administrator
215.2-4 Adults Have Priority over Other Students
215.2-5 Publication of Enrollment Period
215.2-6 Attendance Primarily by Adults
215.2-7 No ExclusiveCourse Offering
215.3 Teacher Supervision
215.4 Voluntary Enrollment
215.5 Enrollment Purposes
215.6 Courses Not Available for Apportionment
215.7 Enrollment Cap
215.8 Field Act/Concurrently Enrolled
215.9 Apportionment Rate
215.10 No Supplant Rule
216 Independent Study
216.1 Definition
216.2 Apportionment Rate/Cap
216.3 Eligible Coursework
216.4 Records
216.5 Attendance Credit
216.6 Coordination, Evaluation and Supervision
216.7 Independent Study Manual
300 Personnel Administration
301 Employment of Teachers
301.1 Tenure
301.2 Minimum Service Time for Probationary Status
301.2-1 Sixty Percent Rule
301.2-2 Seventy-Five Percent Rule
301.3 Extra Assignments
301.4 Severance of Certificated Employees
302 Leaves of Absence
302.1 Persons Employed Five Days a Week
302.2 Transfer of Accumulated Leave
302.3 Provision for Sick Leave
302.4 Pay for Leave of Absence
302.5 Availability of Leave Time
302.5-1 No Prior Accrual
302.5-2 Any Time During the School Year
302.6 Accumulation of Leave Time
302.7 Personal Necessity
302.8 Death, Illness, or Accident in Immediate Family
303 Credentials
303.1 Designated Subjects/Vocational Classes and Programs
303.2 Full-Time/Part-Time Credentials
400 Budget and Adult Education Finance
401 Adult Education Income
401.1 Federal Funds
401.2 Fees Plus A.D.A.
401.3 No Charge for Certain Classes
401.4 Sale of Materials to Pupils
401.5 Calculating A.D.A.
401.6 Charges for Books in Adult Classes
401.7 Joint Programs: ROC/P and Adult Education
401.8 Transfer of Special or Restricted Fund Monies
401.9 Adult Education Revenue Expenditures
401.10 Adult Block Entitlement; Adult Education Fund
401.11 Full Cost of Instruction
401.12 Reallocated Funds
401.13 Expenditures from Adult Education Fund;
Violations
402 Budget, Accounting, and Other Terminology Defined
402.1 PIC
402.2 Apportionment
402.3 Assessed Valuation
402.4 Average Daily Attendance (A.D.A.)
402.5 Adult Education Fund
402.6 Computational Tax
402.7 Community-Based Organization (CBO)
402.8 Local Educational Agency (LEA)
402.10 Adult Basic Education (ABE)
402.11 English as a Second Language (ESL)
402.12 Form J-380
402.13 Program
402.16 Revenue Limit
402.17 Secured Tax Required
402.19 CAP
402.20 I-20
402.21 Hundred Hour Units
402.22 Unit Rate
403 Adult Education Expenditures
403.1 Facilities Definied
403.2 Nondistrict-Owned Facilities
403.3 Acquisition of Facilities
403.4 Direct/Indirect Costs, 8 Percent Alternative
PREFACE
The Adult Education Handbook for California is revised periodically
and distributed for use in adult education programs. The handbook is
a comprehensive document that provides descriptions of standard
practices in adult education administration as well as the policies,
regulations, and statutes guiding the practices. It is intended to be
a guide to day-to-day decision making as a program is administered.
To conserve space, we have occasionally abbreviated or paraphrased
entries from the primary source of authority for the items contained
within this handbook. Reference to the full
text of each of these sources is advised so that an entry's full
contextual sense can be appreciated.
Because regulations and policies tend to reflect the dynamic nature
of society and legislation, periodic revisions of this handbook's
content are to be expected.
The Adult Education Policy and Planning Unit welcomes suggestions for
revisions or modifications from adult school users of this
publication.
Dhyan Lal
Deputy Superintendent
Specialized Programs Branch
Robert A. Cervantes Raymond G. Eberhard
Director Administrator
Youth, Adult, and Alternative Educational Adult Education Policy
Services Division and Planning Unit
The guidance in this Handbook is not binding on local education
agencies or
other entities. Except for the statutes, regulations, and court
decisions that are referenced herein, this Legal Advisory is
exemplary, and compliance with it is not
mandatory. (See Education Code Section 33308.5)
KEYWORD SUBJECT INDEX
Absence for Death, Illness, or Accident of Family Member 302.8
Access to Services, Programs for Immigrants 204.5
Accumulation of Leave Time 302.6
Acquisition of Facilities 403.3
A.D.A. (Average Daily Attendance) 005.12, 005.14
Admission of Adults and Minors 003.10
Adult Basic Education (ABE) Federal Act 211.4, 211, 402.10
Adult Continuing Education Courses 006.8
Adult, Definition of 003.2, 211.2
Adult Education Fund 402.5
Expenditures 401.9
Income 401
Adult Priority, Concurrent Enrollment 215.2-4
Adult Teachers, Mentor Teacher Program 003.18
Affirmative Action 208.8
Agency Experience, Federal Act 211.6
Agreements Between State Agencies 003.17, 003.19
Agreements with Nursing Homes and
Convalescent Hospitals 212.2
Allowable Expenditures, Federal Act 211.9
Alternative Reimbursement 214.2-4
Applicant Agency, Federal Act 211.1
Application Content, Innovative and New Technologies 214.4
Apportionment 402.2
Approved Courses in Adult Education 003.21
Attendance Not Reported (F-1 Visa) 005.6
Basic Skills Limited 202.2
Concurrently Enrolled 215.9
Excused Absences 005.1
Jails 004.1
Rate/Cap, Independent Study 216.2
Standards for 003.24
Apprenticeship 208
Affirmative Action 208.8
Attendance 208.3, 005.10
Deficit 208.7
Program, Definition of 208.2
Program Sponsor 208.4
Approvable Courses, Categories of 101.8
Approval, CDE 001.8
Approval Criteria 101
Fee-supported Classes 101.4
Handicapped Classes 205.2
Jail Programs 004.2
Nursing Homes and
Convalescent Hospitals 212.1
Separate Adult Schools 001.2
Approved Titles/Courses 101.1-5
Assessed Valuation 402.3
Assessment of Students, Handicapped 205.4
Attendance 005, 213.7
Accounting 005.1
Attendance Credit, Independent Studies 216.5
Community Service Classes 213.7
Day of Attendance 005.15
15-Hour Limit 005.7
Laboratory Setting 005.18
Manual 005.19
Not Included in Computation 005.3
Not Reported, F-1 Visa 005.6
Private School Students, Vocational Training 005.8
Recorded in Hours 005.13
Reported Separately 005.16
Attended Primarily by Adults 215.2-6, 215.10, 003.11, 005
A-41 (CBEDS) "California Basic Educational
Data System" 003.20-2
A-42 "File Update for the Adult
Education Directory" 003.20-3
Authority to Offer Adult Education Programs 006
Availability of Leave Time 302.5
Average Daily Attendance A.D.A. 402.4
Basic Grant, Federal Act 211.10
Block Entitlement, Adult Education Fund 401.10
Books, Charges for 401.6
Borrow from General Funds 401.8
Boundaries for Adult Education Classes 003.15
Calculating A.D.A. 401.5
California Basic Educational
Data Systems (CBEDS) 003.20-2
Cap, Definition of 402.19
Cap, Independent Study 216.2
Cap/Program Area, Concurrently Enrolled 215.7
Catalog, Listed in (Concurrently Enrolled) 215.2-2
Categories of Approvable Courses 101.8
Certificates, Community Service 213.5
Charges for Books 401.6
Citizenship 101.8(d), 204, 003.8
Classes and Courses 204.2
Services Included 204.3
Work and Educational Skills 204.4
Class Time Devoted to Instruction 101.1-3
Class-Time-to-Practice Ratio 003.4
Classes for Adults/Other Schools 002
Classes for Adults, Jail Programs 004.5
Community-Based Organization (CBO) 402.7
Community College Courses 006.6
Community Service Classes 213
Announcements 213.6
Attendance and Reporting 213.7
Certificates 213.5
Enrollees 213.2
Fees 213.4
Scheduling 213.3
Teaching Credential 213.9
Compensation, Courses Not Approved 101.2, 003.21
Computational Tax 402.6
Computing A.D.A./Teacher Supervision 005.14
Concurently Enrolled 215
Adult Priority 215.2-4
Apportionment Rate 215.9
Class to Practice Ratio 003.4
Courses Listed in Catalog 215.2-2
Courses Not Available for Apportionment 215.6
Documentation of Counseling 215.4
Enrollment Cap 215.7
Enrollment Period 215.2-5
Enrollment Purposes 215.5
Exclusivity Prohibition 215.2-6
Field Act 215.8
Ineligible Students 214.3
Minimum Criteria 215.2
Open to Adults 215.2-1
Student Eligibility 215.1
Supervision 215.3, 215.2-3
Supplanting the High School Program 215.10
Voluntary Enrollment 215.4
Convalescent Hospitals, Nursing Homes 212
Coordination, Evaluation and Supervision, Independent Study 216.6
Course Approval 101
Course Content, Older Adults 207.3
Course Outlines 102
Course Outlines on File 102.7, 003.23-2
Course Titles 101.1-5
Courses Not Approved for Apportionment 101.2
Courses, Preparation for Adult School 101.9
Credential, Full-time/Part-time 303.2
Credential, Teaching 303
Curricular Standards, ESL 203.2
Curriculum, Community Service 213.1
Curriculum, Course Content 101.1-4
Dancing Classes 101.2-1
Death, Illness, Accident Leave 302.8
Deficit, Apprenticeship Funds 207.7
Definition of Adult 003.2, 211.2
Definition of Independent Study 216.1
Designated Subjects Credential 303.1
Diploma, High School 004.7, 006.2, 202.3
Direct/Indirect Costs - 8 Percent Alternative 403.4
Disagreements Resolved, Transfer of Programs 006.3
Distance Learning 214.2-2
Educational Content, Criteria for Approval 101.1-4
Educational Purpose 004.9, 101
Elementary and Secondary Basic Skills 202
Apportionment 202.2
High School Graduation Requirements 202.3
Eligible Applicants, Federal Act 211.5
Eligible Program Activities, Federal Act 211.7
Employment of Teachers 301
English as a Second Language (ESL) 203, 211.3, 402.11
English, Required Classes 003.7
Enrollment Cap, Concurrently Enrolled 215.7
Enrollment Purposes, Concurrently Enrolled 215.5
ESL, Above Eighth Grade Level, Federal Act 211.12
ESL Curricular Standards 203.2
Establishing a Separate Adult School 001.1
Establishment of Vocational Classes 206.1
Evaluation, Course Outline 102.5
Exceptions to "Open to Public" 101.1-2
Excused Absences 005.1
Expansion, Program Areas in Need of 003.26
Expenditures, Adult Education 401.9, 403
Adult Education Fund; violations 401.13
Expenditures, Allowable (Federal Act) 211.9
Expenditures of Funds Limitations 004.14
Extra Assignments 301.3
Facillities, Acquisition of 403.3
Facilities Clearly Identified 101.1-1
Facilities Defined 403.1
Failure to Establish New Classes 003.8-1
Federal Adult Basic Education Act 211
Federal Funds (ABE) 401.1
Fee-supported Classes, Program Approval 101.4
Fees, Community Service Classes 213.4
Fees Plus A.D.A. 401.2
Field Act/Concurrently Enrolled 215.8
Fifteen-Hour Limit 005.7
File of Prescribed Courses 003.23-2
F-1 Visa Students, Charges for 005.6, 401.11, 402.20
Forms 003.20
Adult Education Course Approval Request Form 003.20-1
A-41 CBEDS
"California Basic Educational Data System" 003.20-2
A-42 "File Update for the Adult
Education Directory" 003.20-3
J-19A "Final Report of Adult Education
Average Daily Attendance" 003.20-4
J-380 "Annual Proposed Cost Report" 003.20-5
J-152 Claims for Jail Programs 004.3
Full Cost of Instruction, F-1 Visa 401.11
Full-Time/Part-Time Teaching Credential 302.2
Funds from Improper Sources 003.3
Funds Generated in Adult Education 401.9
Games, Recreational 101.2-1
GED Test Eligibility 003.16
Goals or Purposes, Course Outlines 102.1
Grades 9 thru 12, Concurrently Enrolled 215.7
Grades 13 and 14 006.6
Graduation Requirements, High School Diploma 202.3
Graduation Requirements, Physical Education Exemptions 202.4
Growth/Block Entitlement 401.12, 401.10
Handicapped Adults 205
Courses Not Open 205.2
Assessment and Evaluation of Students 205.4
Criteria for Approval 205.2
Definition of 205.1
Instruction for 205.5
Health and Safety 210
High School Diploma, Responsibility for 006.2
High School Equivalency Certificate, ABE 211.12
Holidays, School 003.22
Home Economics 209
Hour Defined 005.13
Hours/Attendance Recorded in 005.13
Hours/Days, Classes Conducted 003.1, 001.4-2
Hundred-hour Units (HHUs) 211.8, 402.21
Immigrants, Adult Education for 101.8 (d)
Immigrants, Student Criteria for 204.1
Immediate Supervision 005.14
Improper Sources, Funds from 003.3
Independent Studies 216
Apportionment Rate/Cap 216.2
Coordination, Evaluation and Supervision 216.6
Definition 216.1
Eligible Coursework 216.3
Independent Study Manual 216.7
Records 216.4
Innovative and New Technologies 214
Allowable Expenditures 214.5
Legislative Intent 214.1
Range of Allowable Expenditures 214.6
In-service Training, Federal Act 211.9
Instruction for Substantially Handicapped 205.5
Instructional Standards, ESL 203.3
Instructional Strategies, Course Outline 102.3
Insurance: Nursing Homes/Convalescent Hospitals 212.3
Intent and Content, Course Outline 102
Interdistrict Agreements 003.17, 003.19
I-20 005.6, 401.11, 402.20
Jail Programs 004
Board of Supervisors 004
Course Approval 004.8
Expenditure of Funds Restrictions 004.14
Fifteen Hours per Week, Limit 004.12
First Year A.D.A. Limit 004.11
Independent Study 004.13
No Apportionment 004.6
Program Approval 004.2
J-19A 003.20-4
Job Market Survey 206.5
Joint Agreements, Apprenticeship 208.5
Joint Programs: ROC/P and Adult 401.7
J-380 003.20-5, 402.12
JTPA (Job Training Partnership Act) 401.1
Laboratory Setting 005.18
Leaves of Absence 302
Licensed Vocational Nurse Training (LVN) 206.4
Limited Participation, Handicapped 205.3
Local Educational Agency 402.8
Location of Activities, Handicapped 205.7
Maximum Expenditures, Federal Act 211.12
Mentor Teacher Program, Adult Teachers 003.18-3
Purpose 003.18-1
Selection Process 003.18.2
Minimal Time Assignments, Separate Adult Schools 001.3
Minimum Day, Concurrently Enrolled Students 215.1
Minimum Expenditures, Federal Act 211.11
Minimum Hour/Days per Week 001.4-2
Minimum Number of Days, Separate Adult School 001.4-1
Minors, Pregnant or Parent 003.5
Mutual Agreements, Transfer of Programs 006.4
Nature of Instruction 004.9
Needs Addressed, Innovative and New Technologies 214.2
New Programs 006.9
No Apportionment 101.2-4
No Charges for Certain Classes 401.3
No Supplant rule 215.10
Noncredentialed Teachers, Community Service Classes 213.9
Nondistrict-Owned Facilities 403.2
Nonprofit Agencies, Federal Act 211.5-2
Numerical Entries, Attendance 005.5
Nurse Training (LVN) 206.4
Nursing Homes and Convalescent Hospitals 212
Older Adults 207
Older Adults Defined 207.1
Open to the Public 101.1-1
Exceptions 101.1-2, 205.2
Open to Adults, Concurrently Enrolled 215.2-1
Operations, Minimum Teaching Days 001.4-1, 002.4
Out-of-District Classes 003.14
Out -of-District Exceptions 003.15
P-1, P-2 005.12
Parenting, Programs in 201
Pay for Leave of Absence 302.4
Penalty, Failing to Establish Classes 003.8-1
Performance Objectives, Course Outlines 102.2
Permanent Records 003.12
Retention of 003.13
Personal Necessity 302.7
Persons Employed Five Days a Week 302.1
Physical Education, Exemption for Adults 202.4
PIC 402.1
Positive Attendance 005.1
Powers of Governing Board 003.23
Pregnant or Parenting Minors/A.D.A. Accounting 003.5
Preparation of Courses for Adult Schools 003.23-1
Prior Experience, Federal Act 211.6
Private Industry Council (PIC) 402.1
Probationary Status 301.2
Program Approval 101.3
Program, Definition of 402.13
Program Design, Older Adults 207.2
Program Sponsor 208.4
Program Standards, ESL 203.1
Programmatic Areas Needing Expansion 003.26
Programs at Grade Levels 13 and 14 006.6
Programs for Immigrants (Citizenship) 101.8 (d), 204
Public Agency, Definition 003.27
Public Housing Authority, Federal Act 211.5-4
Public or Private Nonprofit Agency, Federal Act 211.5-2
Reallocated Funds 401.12
Records and Reports 003.9
Recording Attendance, Adults 005.13, 005.18
Recreational Physical Education 101.2-1
Regular Evaluation, Handicapped Adults 205.4
Regularly Enrolled, Attendance 005.9
Related/Supplemental Instruction, Apprenticeship 208.1
Relevant Needs, Vocational Education 206.5
Repetition, Course Outline 102.6
Reported Separately 005.16
Reporting A.D.A. (Annual Report, P-1, P-2) 005.12
Reporting Attendance, Apprenticeship 208.3
Required Classes, Citizenship 003.8
Required Classes, English 003.7
Requirements, Attached to High School 002.2
Resolution of Disagreements, Transfer of Programs 006.3
Resolution of Governing Board,
Establishing Adult Programs 002.2
Responsibility for High School Diploma 006.2
Responsibility for Programs, Transfer of Programs 006.1
Retention of Permanent Records 003.13
Revenue Limit 402.16
Sale of Materials to Pupils 401.4
Scheduling Community Service Classes 213.3
Secured Tax Required 402.17
Selection Process, Mentor Teacher 003.18-2
Separate Adult Schools 001
Minimal Time Assignments 001.3
Services Included, Programs for Immigrants 204.3
Seventy-Five Percent Rule, Teacher Tenure 301.2-2
Severance of Certificated Employees 301.4
Short-Term Vocational Education 206
Establishment of Vocational Classes 206.1
Instructional Length and Scope 206.2
Relevant Needs 206.5
Sixty Percent Rule, Teacher Tenure 301.2-1
Standards for Apportionment 003.24
Student Eligibility, Concurrently Enrolled 215.1
Student Evaluation Standard, ESL 203.4
Study Trips, Attendance on 005.4
Supplemental Services, Federal Act 211.9
Supplementary Materials and Supplies, Federal Act 211.9
Teacher Supervision 005.14
Tenure 301.1, 301.2-1, 301.2-2
Terminating Vocational Education Programs 206.3
Therapeutic Purposes 101.2-2
Time Assignments/Administration 002.3
Time Devoted to Instruction 101.1-3
Times of Instruction 102.4
Traffic Violator Classes 213.8
Training for Employment and Citizenship 211.7
Transfer of Accumulated Leave 302.2
Transfer of Apprenticeship Funds 208.6
Transfer of Special or Restricted Funds 401.8
Tuition 401.2, 402.18
Unit Rate, Federal Funds 402.22
Unrelated to Repetitive Practices 101.1-4
Valid Credential 217
Vocational Class 206
Courses Not Open 215.6
Establishing 206.1
Mutual Agreement 006.7
Review for Termination 206.3
Vocational Nurse Training 206.4
Voluntary Enrollment, Concurrent Enrolllment 215.4
Volunteer Training Programs 003.4
Work and Educational Skills, Programs for Immigrants 204.4
Work Experience, Handicapped Adults 205.6
Worksite Adult Basic Education 214.2-1
SECTION 000 Revised 1995
GENERAL REQUISITES OF ADULT EDUCATION
SUBJECT 001:
SEPARATE ADULT SCHOOLS
PROGRAM SUMMARY
Classes for adults that generated 100 units of average daily
attendance (A.D.A.) or
more in the preceding school year necessitate the establishment of a
separate school. (Education Code Section 52502)
001.1 ESTABLISHMENT OF A SEPARATE ADULT SCHOOL
A separately identified adult school is established within the
structure
of a unified or high school district by a resoluton of the governing
board of the district. The governing board appoints to the school a
properly credentialed administrator who is not serving as a full time
principal or vice-principal of an elementary or a secondary school.
(Education Code
Sections 52501, 52502, 52503; and California Code of Regulations,
Title 5, Section 10560)
001.2 CDE APPROVAL
All classes for adults that are offered for apportionment must have
the
approval of the California Department of Education (CDE).
(Education Code Section 52515)
001.3 MINIMAL TIME ASSIGNMENTS
Minimal time assignments to be used exclusively for
administration,
supervision, and guidance services by properly credentialed
personnel
are as follows:
A.D.A. in the particular adult school during the preceding fiscal
year:
100 through 199 . . . One-half time of one administrator
200 through 299. . . .One full-time administrator
300 through 399. . . .One full-time administrator and
one-fourth time of one other person
400 and over . . . . One full-time administrator and one-half
time
of one person for each 200 units of such A.D.A. in excess of 200 (5
CCR 10560 (c))
001.4 OPERATIONS
001.4-1 Separate adult schools should be in operation for
a minimum of 128 teaching days in any one school
year. (Education Code Section 52506)
001.4-2 A schedule of classes should provide for instruction
at least two hours per day, four days per week.
(Education Code Section 52506)
SECTION 000: Revised 1995
GENERAL REQUISITES OF ADULT EDUCATION
SUBJECT 002:
ADULT CLASSES MAINTAINED IN CONJUNCTION WITH OTHER SCHOOLS/CENTERS
(less than 100 A.D.A.)
PROGRAM SUMMARY
Classes for adults may be maintained in conjunction with day or
evening high schools, day or evening adult schools, or day or evening
regional occupational centers (ROCs). (Education Code Section
52512)
002.1 ESTABLISHED BY RESOLUTION
A program of classes for adults is established by a resolution of
the
governing board of any school district maintaining secondary
schools.
(Education Code Section 52501)
002.2 REQUIREMENTS
The governing board of the school district makes assignments of
properly
credentialed personnel for administration, supervision,
evaluation,
curriculum, and guidance in the program. (5 CCR 10560 (b)) All
classes
for adults that are offered for apportionment must have the approval
of
the CDE. (Education Code Section 52515)
002.3 TIME ASSIGNMENTS
Assignments of time for administration, supervision, and guidance
services amount to a minimum of one day per year for each unit of
A.D.A. generated by adults in classes during the preceding fiscal
year.
(5 CCR 10560 (b))
002.4 OPERATIONS
In adult education programs that generate less than 100 A.D.A.
per year of state apportionment, classes may meet fewer than
128 days per year. (Education Code Section 52506)
SECTION 000: Revised 1995
GENERAL REQUISITES OF ADULT EDUCATION
SUBJECT 003:
ADMINISTRATIVE REGULATIONS
PROGRAM SUMMARY
Adult schools provide instruction to meet the diverse needs of
students and the community members through programs designed
primarily for adults.
003.1 HOURS/DAYS CLASSES CONDUCTED
Classes for adults may be conducted any day or evening, including
Saturday and Sunday, and for such length of time during the
school
year as may be determined by the governing authority. Clases may
not be held, however, during certain holidays specified in the
Education Code. (Education Code Sections 37220, 52505, 52513)
003.2 DEFINITION OF ADULT
"Adult," for purposes of this section, means a person 18 years of
age
or older or a person who is not concurrently enrolled in a
regular
high school program. However, persons 18 years of age or older who
are concurrently enrolled in a regular high school program are
not
adults for purposes of this section. (See also Sectioins 005.11
and
211.2 of this handbook.) (Education Code Section 52610)
003.3 FUNDS FROM IMPROPER SOURCES
No high school or unified school district shall report for state
apportionments average daily attendance in classes (1) if the
district receives full compensation for such class from any
public
or private agency, individual or group of individuals, except
fees
authorized by Section 52612; or (2) if such classes are not
located in facilities clearly identified in such a manner, and
established by appropriate procedures to ensure that attendance
in such classes is open to the general public, except those
authorized pursuant to Section 25270 and those in state
hospitals.
(Education Code Section 52517)
003.4 VOLUNTEER TRAINING PROGRAMS
Approval of a laboratory phase of the volunteer training program
will be based on content and on a ratio not to exceed one hour
of laboratory instruction for one hour of in-class instruction.
(Education Code Section 52506)
003.5 PREGNANT OR PARENTING MINORS/A.D.A. ACCOUNTING
Notwithstanding Education Code Section 52610, any minor,
regardless of age, who is pregnant or is a parent actively
engaged
in raising one or more of his or her children, is eligible to enroll
in any adult education course or class described in subdivision (a)
of Section 41976 or in Section 52616.2. The attendance of any such
pupil in that course or class shall be counted for adult education
apportionment purposes, except that no district shall be entitled to
claim A.D.A. for apportionment purposes in excess of the amount
authorized by subdivision (b) of Section 52616 or to claim both adult
A.D.A. and regular A.D.A. for attendance in these classes.
(Education Code Section 52610.5)
003.7 REQUIRED CLASSES, ENGLISH
Upon application of 20 or more persons above the age of 18 years
residing in a high school district who cannot speak, read, or write
the
English language to a degree of proficiency equal to that required
for
completion of the eighth grade of the elementary schools, the
governing
board of the high school district shall establish classes in English.
The classes are to be held at least twice a week for a two-hour
period. If the enrollment in any class falls to ten or fewer for a
month, the class may be discontinued for that year. (Education Code
Sections 5240, 5243, 5244)
003.8 REQUIRED CLASSES, CITIZENSHIP
Upon application of 25 or more persons desiring training for
citizenship
and residing in a high school district, the governing board shall
establish special classes in training for citizenship. Upon demand,
the board may establish the classes with a lesser number of
applicants. The classes
are to be held at least twice a week for three months. At the close
of this period, if the enrollment in any class has fallen to ten or
fewer for the
month, the class may be discontinued for that year. The course of
study shall consist of U.S. history, state and community civics, and
the
Constitution of the United States, with special reference to those
sections in the Constitution which relate directly to the duties,
privileges, and
rights of the individual, and such allied subjects, including
English
for foreigners, or activities as will properly prepare the applicants
to understand and assume the responsibilities of citizenship.
(Education Code Sections 52552, 52555, 52556)
003.8-1 PENALTY FOR FAILING TO ESTABLISH CLASSES
Upon satisfactory evidence that any school district required
to do so has failed to establish and maintain classes in
training for citizenship, the State Superintendent of Public
Instruction and county superintendent of schools may
withhold 5 percent of state and county apportionments
until the district has complied with the provisions of this
article. (Education Code Section 52554)
003.9 RECORDS AND REPORTS
The program administrators, counselors, and teachers of each
school
district maintaining adult schools and classes for adults shall keep
such
records and shall make such reports relating to such schools and
classes as may be required by the Adult Education Unit of the CDE
and shall be subject to inspection. (5CCR 10508)
003.10 ADMISSION OF MINORS
Adult schools and evening high schools also may be open for the
admission of minors who, in the judgment of the governing board,
may
be qualified for admission thereto and who meet criteria contained
in
Section 215 of this handbook.
(Education Code Sections 52500, 52500.1, 52523, 52610.5)
003.11 ATTENDANCE PRIMARILY BY ADULTS
Adult schools and evening high schools shall consist of classes
for
adults. Each program area, as mandated by Education Code
Section 41976, shall be designed for and attended primarily by
adults. (5CCR 10524)
003.12 PERMANENT RECORDS
A permanent record file is kept for each student enrolled in
subjects
taken for credit. (5CCR 430-437, 16020-16028, Education Code
Section 49062)
003.13 RETENTION OF PERMANENT RECORDS
The original of each of the records listed in this section, or one
exact
copy thereof when the original is required by law to be filed with
another agency, is a Class 1 Permanent record and shall be retained
indefinitely
unless microfilmed in accordance with Section 16022 (c) of the
California Code of Regulations , Title 5. (5CCR 16022-16023)
003.14 OUT-OF-DISTRICT CLASSES
Whenever the governing board of a school district maintaining an
adult
school or classes for adults is unable to maintain the school or
classes
in the district because of its inability to secure a teacher or
teachers, or because of lack of facilities, the board may, with the
approval of the county superintendent of schools and the
StateSuperintendent of Public Instruction, maintain the school or
classes of the district elsewhere than
within the district or contract for instruction of the students in
such school
or classes with the governing board of another district.
(Education Code Code Section 52511)
003.15 BOUNDARIES
All classes for adults are offered within the boundaries of the
school
district. (Education Code 52511)
Exceptions: Classes in nursing education or related programs in
the
healing arts may be held in hospitals within or without
the district. (Education Code Section 52530) Classes for
handicapped adults may be held in the facilities of an
adjacent district under contractual arrangements specified
inEducation Code Section 52572, with the permission of the county
superintendent of schools and the CDE, if appropriate facilities or
teachers are not available within
the district. (Education Code 52511)
003.16 GED TEST ELIGIBILITY
To take the GED tests in California, an individual must be a
California
resident or a member of the armed forces assigned to this state
and
meet any one of the following criteria:
A. The individual is 18 years of age or older, or within 60 days
of
his or her 18th birthday (regardless of school enrollment
status).
B. The individual is within 60 days of when he or she would have
graduated from high school had he or she remained in school
and followed the usual course of study.
C. The individual is 17 years of age, has been out of school for
at least 60 days, and provides a letter of request for the test
from the military, a post-secondary education institution or a
or a prospective employer.
Persons who pass the GED test at age 17 will not receive
the equivalency certificate until their 18th birthday; a letter
of
intent is issued which states that the certificate is being held
pending the examinee's 18th birthday.
003.17 AGREEMENTS BETWEEN STATE AGENCIES
Any public agency may enter into agreements with other state
agencies
pursuant to the provisions of Section 11256.
(Government Code Section 6514.5)
003.18 MENTOR TEACHER PROGRAM
003.18-1 PROGRAM PURPOSE
The Mentor Teacher Program is intended to "...encourage
teachers currently employed in the public school system to
continue to pursue excellence within their profession, to
provide incentives to teachers of demonstrated ability and
expertise to remain in the public school system, and to
restore the teaching profession to its position of primary
importance within the structure of the state education the
structure of the state education system."
(Education Code Section 44490)
003.18-2 SELECTION PROCESS
Mentor teacher candidates are selected by a nominating committee
comprised of a majority of certified classroom teachers. The
appointment of the selected mentors is subject to final approval by
the governing board. The mentors may serve one- to three- year terms,
and the CDE encourages the reappointment of mentors to additional
terms, when appropriate.
003.18-3 ADULT EDUCATION TEACHERS AS MENTORS
An opinion provided by the CDE legal office states that
adult education teachers may be selected as mentors
provided they meet the mentor qualifications set forth in
Education Code Section 44491. For additional information
regarding the mentor teacher program, call the Curriculum
and Instructional Leadership Branch of the CDE.
003.19 INTERDISTRICT ATTENDANCE AGREEMENTS
Whenever two or more school districts have entered into an
interdistrict
attendance agreement whereby one of the districts shall provide for
the adult education classes for all districts included in the
agreement, the average daily attendance of adults attending such
classes shall, for
apportionment purposes, be reported by and credited to the district
in
which such adults reside. This section shall only apply to those
cases
in which the school district providing adult education is a unified
school district situated in a county of the sixth class and having,
for the1969-70 school year, a high school average daily attendance of
9,600 or more. (Education Code Section 46351)
003.20 FORMS REQUIRED BY THE CDE, ADULT EDUCATION UNIT
003.20-1 Adult Education Course Approval Request Form is a
semiannual report used to list titles of all adult classes for
which apportionment will be claimed for the school year
and to provide evidence of public participation in program
development and governing board action.
003.20-2 California Basic Educational Data System (CBEDS)
County/District Information Form, due in October,
pertains to adult education data and replaces Form A-41.
003.20-3 Form A-42, "File Update for the Adult Education
Directory," is to be returned to the Adult Education
Unit whenever changes occur.
003.20-4 Form J-19A, "Final Report of Adult Education
Average Daily Attendance," is used to report annual
attendance in approved classes for adults.
003.20-5 Form J-380 is the Annual Program Cost Report for
Adult Education.
003.21 APPORTIONMENT FOR APPROVED COURSES IN ADULT SCHOOLS
No state funds shall be apportioned to any districts on account of
the
attendance of students enrolled in adult schools unless the
courses
have been approved by the CDE. (Education Code Section 52515)
003.22 SCHOOL HOLIDAYS
Adult schools may follow the district's policy with regard to the
observance of holidays identified in subdivision (a) of Education
Code Section 37220. (Education Code Sections 52506, 37220)
003.23 POWERS OF GOVERNING BOARD
The governing board of any school district maintaining secondary
schools shall have the power, with the approval of the CDE, to
establish
and maintain classes for adults, except programs and classes in
outdoor
science education and conservation education as the term is
employed
in Education Code Section 8760, for the purpose of providing
instruction
` in civic, vocational, literacy, health, homemaking, technical, and
general
education. (Education Code Section 52501)
003.23-1 PREPARATION OF COURSES FOR ADULT SCHOOLS
A course of study for each adult school shall be prepared
under the direction of the governing board of the district
maintaining the adult school and shall be subject to the
approval of the CDE. (Education Code Section 51056)
003.23-2 FILE OF PRESCRIBED COURSES
The governing board of every school district shall prepare
and shall keep on file for public inspection the courses of
study prescribed for the schools under its jurisdiction.
(Education Code Section 51040)
003.24 STANDARDS FOR APPORTIONMENT
The CDE shall establish standards, including standards of
attendance,
curriculum, administration, and guidance and counseling services, for
such classes as a basis for the several apportionments of state
funds provided herein for the support of such classes. The State
Superintendent of Public Instruction shall prepare and distribute by
April 1, 1977, and thereafter maintain, a detailed handbook for
use
by the local agencies. The handbook shall contain course approval
criteria,implementation plans for administrative regulations, and
procedures for securing course and program approvals. (Education Code
Section 52506)
003.26 PROGRAMMATIC AREAS NEEDING EXPANSION
Using criteria developed by the State Superintendent of Public
Instruction, each district shall be given an opportunity to apply
for
additional authorized units of adult education average daily
attendance
to meet any local needs in the identified adult education programs.
Any adult education average daily attendance authorized by the State
Superintendent shall result in a new authorized limit of adult
education average daily attendance for the districts (Education Code
Section 52616.23)
003.27 PUBLIC AGENCY, DEFINITiON
As used in this article, "public agency" includes, but is not limited
to,
the federal government or any federal department or agency, this
state,
another state or any state department or agency, a county, county
board of education, county superintendent of schools, city, public
corporation, public district, or regional transportation
commission
of this state or another state. (Government Code Section 6500)
SECTION 000: Revised 1995
GENERAL REQUISITES OF ADULT EDUCATION
SUBJECT 004:
CLASSES FOR ADULTS IN COUNTY JAILS, COUNTY
INDUSTRIAL FARMS, AND COUNTY ROAD CAMPS
PROGRAM SUMMARY
By ordinance of the County Board of Supervisors, these classes may be
established
in a school or the County Superintendent of Schools may be directed
to establish
such a program. An agreement may be entered into which specifies the
state
apportionments. (Education Code sections 1906, 1907, 1908)
004.1 STATE AID/COUNTY JAIL, CAMPS
The State Superintendent of Public Instruction shall allow to each
school district or county superintendent that maintains a secondary
school an
amount equal to the actual current expense of the district of
maintaining
adult education classes for prisoners in any county jail, or any
county
farm or county or joint county road camp for the current fiscal year.
The
amount so allowed to a district for each unit of A.D.A. in such
classes shall in no event exceed the statewide average revenue limit
for adults multiplied by 0.8. For the 1993-94 and 1994-95 fiscal
years, the amount allowed shall in no event exceed the statewide
average revenue limit at which adults in correctional facilities were
funded in the 1992-93 fiscal year, as adjusted by any cost-of-living
adjustment pursuant to Section 42238.1
Each school district shall receive advanced apportionments as
authorized by sections 41330, 41332, and 41335 on the basis of
the
cost data report of the district for the preceding fiscal year, and
each district shall file a preliminary cost data report based upon
estimated current expenses. (Education Code Section 41841.5 (a);
1909)
004.2 PROGRAM APPROVAL
Programs in jails must meet standards and procedures described in
Section 100 of this handbook. Health and safety classes must also
offer instruction in AIDS and prevention of drug and alcohol
abuse.
(Education Code Section 41840)
004.3 CLAIM FORM
Claims for reimbursement for these programs are made on Form
J-152.
(Education Code Section 52506)
004.5 CLASSES ESTABLISHED FOR ADULTS
High schools maintained in any state institution for adults or in any
city,
county, or city and county jail, road camp, or farm shall consist
only of
classes for adults. (Education Code Section 52514)
004.6 NO APPORTIONMENT FOR JAIL EDUCATION
No district shall claim apportionment for classes conducted in
county
jails or detention facilities under regular State apportionment
because
regular adult classes must be open to the general public.
(Education Code Section 52517)
004.7 DIPLOMAS, CERTIFICATES
The Governing Board of any school district maintaining an adult
school
shall have the authority to award diplomas or certificates to
prisoners
enrolled in any classes or schools in any county jail, county honor
farm,
county industrial farm, or country or joint county road camp on
successful
completion of a prescribed course of study.
(Education Code Section 52508)
004.8 COURSE APPROVAL
All courses and classes operated by school districts and county
offices
of education for adults in county jails or detention facilities shall
meet
the approval criteria required of other courses and classes in
adult
education to be eligible for apportionment under the Governor's line
item
for jail education. (Education Code sections 41840, 41841.5,
41976)
004.9 NATURE OF INSTRUCTION
All classes for apportionment in county jails and detention
facilities should have an educational purpose, and the class period
should be devoted to instruction. The CDE shall make the final
determination
as to whether a course has an educational purpose.
(Education Code Section 41841.5)
004.11 FIRST YEAR A.D.A. LIMIT
Notwithstanding sections 1909 and 41841.5, or any other provision
of law, commencing with the 1994-95 fiscal year and each fiscal
year
thereafter, any school district or county superintendent of schools
that
did not maintain schools or classes for adults in correctional
facilities
in the 1993-94 fiscal year and that subsequently offers those schools
or classes shall not claim, or receive apportionments for, more than
15 units of average daily attendance for the first year in which the
school district or county superintendent of schools offers those
classes. (Education Code Section 41841.8)
004.12 FIFTEEN HOURS PER WEEK LIMIT
(a) In classes for adults maintained for adults in any county jail,
or any
correctional facility, including any county industrial farm or
county
or joint county road camp, a day of attendance is 180 minutes of
attendance; but no pupil in such a class shall be credited with
more than one day of attendance in any calendar day, nor with
more than 15 clock hours of attendance during any one school
week. (Education Code Section 46191 (a))
(b) Notwithstanding subdivision (a), a pupil in that class may be
credited with more than one day of attendance in any calendar
day, and more than 15 clock hours of attendance during any one
school week, so long as the total number of units of average daily
attendance calculated on that basis for the school district or
county
superintendent of schools does not exceed the number of units of
average daily attendance actually reimbursed for the 1992-93
fiscal year for the school district or county superintendent of
schools, as adjusted for any statutorily authorized rates of growth
of units of average daily attendance. (Education Code Section 46191
(b))
004.13 INDEPENDENT STUDY ATTENDANCE, JAIL PROGRAM
However, pursuant to subdivision (e) of Section 46300, no pupil
in
independent study, in a setting described in subdivision (a), shall
be
credited with more than one day of attendance in a calendar day.
(Education Code Section 46191 (b))
004.14 EXPENDITURE OF FUNDS LIMITATIONS
The same expenditure of fund limitations apply to jail programs
as
apply to all other adult programs. (Education Code Section
52616.4)
SUBJECT 000: Revised 1995
GENERAL REQUISITES OF ADULT EDUCATION
SUBJECT 005
ATTENDANCE
PROGRAM SUMMARY
Program areas mandated by Education Code Section 41976 are designed
for and
attended primarily by adults. (5 CCR 10524)
005.1 ATTENDANCE ACCOUNTING
The law does not allow apportionment-excused absences for pupils
in
classes for adults. (See current Attendance Accounting and
Reporting
in California Public Schools. (Education Code Section) 46010 (b)
(6))
005.3 ATTENDANCE NOT INCLUDED IN COMPUTATION; ANNUAL NUMBER
ENROLLED
The governing board of any school district may decide to omit the
attendance of any person or persons enrolled in classes for adults
in
the district's computation of its revenue limit and state
apportionments. The district shall submit annually to the State
Superintendent of Public Instruction a report indicating the number
of pupils in such category for the preceding fiscal year. (Education
Code Section 46352)
005.4 ATTENDANCE ON STUDY TRIPS
Attendance on study trips may not exceed the number of hours and
fractions of hours that have been regularly scheduled and approved by
the CDE for the class. (Education Code Section 52506)
005.5 NUMERICAL ENTRIES
No symbols or equivalent markings are used in attendance records
other than the actual numerical entry of hours and fractions of
hours. (Education Code Section 52506)
005.6 ATTENDANCE NOT REPORTED (F-1 Visa)
No district maintaining classes for adults shall include for
apportionment
purposes the attendance of F-1 Visa or Form I-20 AB students enrolled
in a class in English and citizenship for foreigners or in a class in
elementary subjects. (Education Code Section 52613 (b))
005.7 CREDIT FOR WEEKLY ATTENDANCE
No student is credited with more than 15 clock hours of
attendance
per week except when enrolled in one of the following classes:
elementary subjects, high school subjects for which credit is
given,
English for immigrants, citizenship or trade or industrial subjects
as defined by the State Board of Education for grades 7-12.
(Education Code Section 46190)
005.8 ATTENDANCE, PRIVATE SCHOOLS, VOCATIONAL TRAINING
The students who attend a private postsecondary school or an
activity center, work activity center, or sheltered workshop
pursuant
to a contract under this section shall be enrollees of the public
entity
and the vocational instruction provided pursuant to that contract
shall
be under the exclusive control and management of the governing
body
of the contracting public entity. (Education Code Section 8092
(c))
005.9 REGULAR ENROLLMENT
The attendance of only those persons regularly enrolled in a
class
shall be counted. A person is regularly enrolled in a class only
when
his or her enrollment has been entered on forms which meet the
requirements of the CDE Adult Education Unit. Sign-up sheets used
at a class session for attendance-keeping purposes shall not be
considered sufficient evidence to constitute regular enrollment.
(Education Code Section 52506)
005.10 ATTENDANCE CREDIT: APPRENTICESHIP
Attendance in apprenticeship classes is reimbursed to the school
at an hourly rate independent of the school's revenue limit.
(Education Code Section 8152)
005.12 REPORTING OF AVERAGE DAILY ATTENDANCE (A.D.A.)
The governing board of each school district shall report to the State
Superintendent of Public Instruction during each fiscal year the
A.D.A. of the district for all full school months during (1) the
period between July 1 and December 31, inclusive, to be known as the
"first period" report for the first principal apportionment; and (2)
the period between July 1 and April 15, inclusive, to be known as the
"second period" report for the second principal apportionment. The
average daily attendance in
those schools and classes for adults shall be determined by dividing
the
total number of days of attendance in all full school months in the
first period by a divisor of 85, in the second period by 135, and at
annual time by 175. (Education Code Section 41601)
005.13 RECORDING ATTENDANCE
Attendance shall be reported in clock hours for pupils in classes
for
adults whenever held pursuant to the Education Code. Pursuant
to 5 CCR 404, if a pupil is present for any part of a scheduled
hour
of attendance in "a class described in Section 406," the pupil is to
be credited with the full hour. When classes subject to hourly
attendance
accounting are scheduled for more or less than an exact hour or
multiple
of an hour in each session, resulting attendance credit is
aggregated
into whole hours for reporting. To be credited with a following
hour
(or scheduled portion of an hour) of the same class, the pupil must,
of
course be present for some part of that hour. The record, then, must
be
configured to substantiate that each hour or portion of an hour of a
pupil's
credited attendance was separately determined. An hour consists of 60
minutes. ( See also entry 005.18.) (Attendance Accounting and
Reporting in California Public Schools, 5 CCR Section 406)
005.14 COMPUTING A.D.A./TEACHER SUPERVISION
In computing average daily attendance of a school district or
county
office of education, there shall be included the attendance of
pupils
while engaged in educational activities required of those pupils and
under the immediate supervision and control of an employee of the
district or county office who possessed a valid certification
document, registered as required by law. This precludes claiming
A.D.A. for
scheduled breaks. (Education Code Section 46300 (a))
005.15 DAY OF ATTENDANCE
In classes for adults, a day of attendance is 180 minutes of
attendance.
(Education Code Section 46190)
005.16 REPORTED SEPARATELY
Adults enrolled in any classes maintained by high school or
unified
school districts or county superintendents of schools pursuant to
Sections 52300 through 52330, 8530, 8531, 8532, and 8533 shall be
reportedly separately, and the adult foundation program shall be used
in computing district apportionments. (Education Code Section
52610)
005.18 LABORATORY SETTINGS
When adult education students study in a laboratory setting, the
state's
attendance accounting procedures require that each pupil have an
individual attendance record of the actual minutes of attendance,
that
records be maintained and certified by the teacher in charge of the
class
and that A.D.A. be claimed on the basis of actual minutes of
attendance
converted to hours. (Education Code Section 52506)
005.19 ATTENDANCE ACCOUNTING MANUAL
For a complete presentation of the body of laws, regulations and
practices governing California school attendance accounting refer
to
the latest edition of Attendance Accounting and Reporting in
California
Public Schools available from the Bureau of Publications, Sales
Unit,
California Department of Education.
SECTION 000: Revised 1995
GENERAL REQUISITES OF ADULT EDUCATION
SUBJECT 006:
AUTHORITY TO OFFER ADULT EDUCATION PROGRAMS
PROGRAM SUMMARY
High School and Unified School Districts have authority to offer
basic education and courses leading to a high school diploma.
Vocational and occupational training and adult continuing education
may be made available in high school, unified and community college
districts by mutual agreement.
006.1 RESPONSIBILITY FOR BASIC EDUCATION
Adult basic education is the responsibility of high school and
unified school districts except in those instances in which, by
mutual agreement, the responsibility is assigned to a community
college district.
(Education Code Section 8530)
006.2 RESPONSIBILITY FOR HIGH SCHOOL DIPLOMA
The high school diploma program is the responsibility of the high
school and unified school districts, but courses leading to a high
school diploma may be offered by a community college district
pursuant to a mutual agreement. (Education Code Section 8531)
006.3 DISAGREEMENT RESOLUTION
If a mutual agreement cannot be reached by the district governing
boards, the points of disagreement shall be received by the State
Board of Education and the Board of Governors of the California
Community Colleges. (Education Code Section 8537)
006.4 MUTUAL AGREEMENT
Effective July 1, 1977, (a) for noncredit classes or programs in
community colleges pursuant to this chapter, average daily attendance
for state apportionment purposes shall only be calculated for such
classes or programs which by mutual agreement are the responsibility
of the community colleges pursuant to Sections 8530 and 8531; and (b)
for noncredit classes or programs offered in the community colleges
and
for classes for adults offered in high schools or adult schools
pursuant to this chapter, average daily attendance for state
apportionment purposes shall only be calculated for such classes or
programs which by mutual agreement are the responsibility of the
communnity colleges or of the high school or unified school districts
pursuant to Sections 8532 and 8533. (Education Code Section 8538)
006.5 TRANSFER OF NONCREDIT CLASSES/PROGRAMS
(a) When governing boards agree to transfer an existing program,
all legal and contractual obligations of either or both districts
under the program shall be clearly stated, with appropriate time
requirements, in the written transfer agreement approved by the
affected governing boards.
(b) A written transfer agreement shall specify the number of units of
A.D.A. and the revenue per unit of A.D.A. to be transferred. A true
copy of the transfer agreement shall be forwarded to the State
Superintendent of Public Instruction or the Chancellor of the
California Community Colleges, as appropriate, no later than
three months before the effective date of the program transfer.
(c) An existing program of a high school or unified school
district
is to be transferred to a community college district by a transfer
agreement specifying that only courses that qualify as community
college noncredit education under Section 84711 shall be
transferred.
An existing program of a community college district is transferred to
a high school or unified school district by a transfer specifying
that only those adult education courses that are described under
Section 41976 shall be transferred.
(d) The Chancellor of the California Community Colleges and the
State Superintendent of Public Instruction shall jointly verify and
approve the courses, the units of A.D.A., and the revenue per unit of
A.D.A., including applicable inflation adjustments, if any, to be
transferred under this section.
(e) The Chancellor of the California Community Colleges and the
State Superintendent of Public Instruction shall jointly
determine
the amount of apportionment to be transferred or reappropriated,
pursuant to subdivision (d), from the affected Budget Act
appropriation of the State School Fund by multiplying the units
of A.D.A. to be transferred by the revenue limit per unit of A.D.A.
of the transferring district at the time of the transfer. The
Director of Finance shall approve that transfer. (Education Code
Section 8535)
006.6 PROGRAMS AT GRADE LEVELS 13 AND 14
Programs for adults involving course content at grade levels
13 and 14 are the responsibility of community college districts.
(Education Code Section 8534)
006.7 VOCATIONAL TRAINING PROGRAMS
Vocational and occupational training and retraining programs for
adults may be made available in high school, unified and
community
college districts by mutual agreement. (Education Code Section
8532)
006.8 ADULT CONTINUING EDUCATION COURSES
Adult continuing education, including but not limited to, parent
education,
consumer education, civic education, education in special fields,
and
education in the arts and the humanities, may be made available in
high
school, unified, and community college districts by mutual
agreement
(Education Code Section 8533)
006.9 NEW PROGRAMS
Beginning July 1, 1993, any district which did not operate or claim
apportionment for adult education in the prior year may apply to the
California Department of Education for program approval and funding
to operate adult education classes provided a) funds are available;
and
b) the district has entered into a delineation of function
agreement
with the community college district in the same geographic area.
(Education Code Section 25616.18)
SECTION 100:
PROGRAM AND COURSE APPROVAL
SUBJECT 101:
CRITERIA FOR APPROVAL OF APPORTIONMENT COURSES
PROGRAM SUMMARY
All classes for apportionment for adults must have an educational
purpose, and
the class period must be devoted to instruction. The CDE shall make
the final determination whether a course has an educational purpose.
(Education Code Section 52506)
101.1 COURSE APPROVAL CRITERIA
101.1-1 FACILITIES CLEARLY IDENTIFIED
Classes are located in facilities clearly identified in such a
manner, and established by appropriate procedures, to
ensure that attendance in such classes is open to the general public,
except for those classes authorized for
handicapped adults pursuant to Section 52570 and those
in state hospitals. (Education Code Section 52517)
101.1-2 EXCEPTIONS TO "OPEN TO PUBLIC"
Exceptions to "open to public" are apprenticeship training
classes; classes designated and established to service
the educational needs of handicapped adults; classes in
state hospitals; and classes in jails and prisons.
(Education Code Sections 52517, 52570)
101.1-3 CLASS TIME DEVOTED TO INSTRUCTION
The period of class time must be devoted to instruction.
(Education Code Section 52506)
101.1-4 UNRELATED TO REPETITION
The content of the course must be educational and be
intended to teach a skill or knowledge unrelated to
repetitive practices. (Education Code Section 52506)
101.1-5 COURSE TITLE
Only titles as they appear on the Adult Education Course
Approval Request Form are to be used on brochures,
fliers, and other communications with the public with no
modifications to the approved title. Finer detail of content
or emphasis can be contained in descriptive sentences
under each title or included in descriptive sentences after
a slash or hyphen. (Education Code Section 52506)
101.2 COURSES NOT APPROVED FOR APPORTIONMENT
101.2-1 RECREATIONAL PHYSICAL EDUCATION/DANCING
No class for adults in dancing or recreational physical education
shall be maintained by any district for which the
district receives money from the State School Fund.
(Education Code Section 52518)
101.2-2 THERAPEUTIC PURPOSES
Courses that are organized for therapeutic purposes will
not be approved for state apportionment.
(Education Code Section 52506)
101.2-4 NO APPORTIONMENT
No high school or unified school district shall report for
state apportionments A.D.A. in classes: (1) if the district
receives full compensation for such class from any public
or private agency, individual or group of individuals, except
fees authorized by Section 52612; or (2) if such classes are not
located in facilities clearly identified in such a manner,
and established by appropriate procedures, to ensure that
attendance in such classes is open to the general public,
except those authorized pursuant to Section 52570 and those in state
hospitals. (Education Code Section 52517)
101.3 PROGRAM APPROVAL
Submit selections of course titles from the Adult Education
Course
Approval Request form for the impending school year to CDE; and a
brief description of the district's procedure which allowed for
public
participation in the adult program's development and/or approval.
Also submit evidence of governing action approving the
anticipated
offerings. (Education Code Section 35145; 52506)
101.4 APPROVAL FOR FEE-SUPPORTED CLASSES
When direct costs of a class are paid for by student-paid fees,
approval of such class by the CDE is not required.
(Education Code Section 52506)
101.8 CATEGORIES OF APPROVABLE COURSES
All classes and courses for which state reimbursement is claimed
must be classified according to the definition and criteria of
one
of the following categories:
(1) Adult programs in parenting
(2) Adult programs in elementary and secondary basic skills and
other courses and classes required for the high school diploma
(3) Adult education programs in English as a Second Language
(ESL)
(4) Adult education programs in citizenship and workforce
preparation for immigrants
(5) Adult education programs for substantially handicapped
persons
(6) Adult short-term vocational programs with high
employment potential
(7) Adult programs for older adults
(8) Adult education programs for apprentices
(9) Adult programs in home economics
(10) Adult programs in health and safety education
(Education Code Section 41976)
101.9 PREPARATION OF COURSES FOR ADULT SCHOOLS
A course of study for each adult school shall be prepared under
the direction of the governing board of the district maintaining
the
adult school and shall be subject to approval of the Department
of Education. (Education Code Section 51056)
SECTION 100: Revised 1995
PROGRAM AND COURSE APPROVAL
SUBJECT 102:
COURSE OUTLINES
PROGRAM SUMMARY
A course outline clearly reflects the essential intent and content of
the course
described. Acceptable course outlines have six components. (Education
Code
Section 52506)
102.1 GOALS OR PURPOSES
The educational goals or purposes of every course are clearly
stated
and the class periods are devoted to instruction. The course should
be
broad enough in scope and should have sufficient educational
worth
to justify the expenditure of public funds.
102.2 PERFORMANCE OBJECTIVES
Objectives should be delineated and described in terms of
measurable
results for the student and include the possible ways in which
the
objectives contribute to the student's acquisition of skills and
competencies.
102.3 INSTRUCTIONAL STRATEGIES
Instructional techniques or methods could include laboratory
techniques,
lecture methods, small group discussion, grouping plans, and other
such strategies used in the classroom.
102.4 TIMES OF INSTRUCTION
The approximate time devoted to each instructional unit within
the
course, as well as the total hours for the course, is indicated. The
time
in class is consistent with the needs of the student, and the length
of
the class should be such that it ensures the student will learn at
an
optimum level.
102.5 EVALUATION
The evaluation describes measurable evaluation criteria clearly
within the reach of the student. The evaluation indicates anticipated
improvement in performances as well as anticipated skills and
competencies to be achieved.
102.6 REPETITION
After a student has completed all the objectives of the course, he or
she
should not be allowed to reenroll in the course. There is, therefore,
a need for a statement about the conditions for possible repetition
of a course to prevent perpetuation of students in a particular
program for an indefinite period of time.
102.7 COURSE OUTLINES ON FILE
Course outlines in all subjects shall be on file and available for
review
by state staff.
SECTION 200: Revised 1995
COURSE PURPOSE AND STRUCTURE
SUBJECT 201:
ADULT PROGRAMS IN PARENTING
PROGRAM SUMMARY
Adult programs in parenting, including parent cooperative preschools,
and classes
in parenting such as classes in child growth and development and
parent-child relationships, consist of programs and courses organized
to provide parents, prospective parents, adolescent parents, or
individuals assuming parental roles with the appropriate skills and
attitudes which promote the healthy development of their children and
enhance the quality of family relationhips. Note: Programs and
courses may need to be adapted to meet the needs of adolescent
parents. (Education Code Section 52506)
Instruction shall be designed to develop the following knowledge and
skills in parent models.
201.1 PRE- AND POSTNATAL DEVELOPMENT
Promotes an understanding and knowledge of pre-and postnatal
developmental patterns and characteristics of children.
201.2 PARENTAL ROLES
Develops an awareness and appreciation of parental roles,
including
the critical role parents play in supporting and encouraging
their
children's success in school.
201.3 NURTURANCE AND SUPPORT OF CHILDREN
Teaches skills, attitudes, and understandings related to the
nurturance
and support of children.
201.4 RELATIONSHIPS BETWEEN PARENTS AND CHILDREN
Enables capability of establishing and maintaining positive
relationships between parents and children.
SECTION 200: Revised 1995
COURSE PURPOSE AND STRUCTURE
SUBJECT 202:
ADULT PROGRAMS IN ELEMENTARY AND SECONDARY BASIC SKILLS
PROGRAM SUMMARY
Adult programs in elementary and secondary basic skills consist of
courses in
mathematics, reading, history, science, government, language arts,
and other courses and classes approved for a high school diploma.
(Education Code Section 52506)
202.1 INSTRUCTIONAL DESIGN
Instruction shall be designed to provide elementary basic skills
or
secondary basic skills through the high school diploma for the
adult
learner in mathematics, reading, history, science, government,
and
language arts, or shall be designed for other courses or
electives
approved for high school credit.
202.2 APPORTIONMENT
Apportionments for the courses and classes, except for remedial
academic language arts, may be generated only by students who do
not possess a high school diploma.
202.3 HIGH SCHOOL GRADUATION REQUIREMENTS
Commencing with the 1988-89 school year, no pupil shall receive a
diploma of graduation from high school who, while in grades nine
through twelve, has not completed all of the following:
(a) At least the following numbers of courses in the subjects
specified, each course having a duration of one year, unless
otherwise specified; three courses in English; two courses in
mathematics; two courses in science, including biological and
physical sciences; three courses in social studies, including
United States history and geography; world history, culture, and
geography; a one-semester course in American government
and civics, and a one-semester course in economics; one course
in visual or performing arts or foreign language; and two courses
in physical education, unless the pupil has been exempted
pursuant to the provisions of this code.
(b) Such other coursework as the governing board of the
school district may by rule specifiy. (Education Code
Section 51225.3 (a))
The governing board, with the active involvement of parents,
administrators, teachers, and pupils, shall adopt alternative
means
for pupils to complete the prescribed course of study which may
include practical demonstration of skills and competencies,
supervised work experience or other outside school experience,
vocational education classes offered in high schools, courses offered
by regional occupational centers or programs, interdisciplinary
study, independent study, and credit earned
at a postsecondary institution. Requirements for graduation and
specified alternative modes for completing the prescribed course
of study shall be made available to pupils, parents, and the
public. (Education Code Section 51225.3 (b))
202.4 PHYSICAL EDUCATION EXEMPTION FOR ADULTS
With respect to exemptions from physical education classes, the
exemptions provided by law in Education Code Sections 51241 (a) (2),
51242, and 51246 are, although not impossible to apply to adult
education students, difficult to apply. A temporary exemption can
be
granted to an adult education student who is enrolled half-time, or
less, from the work normally required of full-time pupils. (Education
Code Section 51241)
SECTION 200: Revised 1995
COURSE PURPOSE AND STRUCTURE
SUBJECT 203:
ENGLISH AS A SECOND LANGUAGE (ESL)
PROGRAM SUMMARY
English-as-a-second-language (ESL) programs are designed to develop
the English language skills of adults who are non-English speaking
and adults with limited-English-speaking skills so that they can
achieve basic life needs, enhance employment and career
opportunities, and increase their ability to function in English at
high cognitive levels, thereby furthering their self-worth and
contributing to the community. (Education Code Section 52506)
203.1 PROGRAM STANDARDS
203.1-1 The program has an articulated sequence of ESL courses
from ESL beginning literacy through ESL advanced-high
level. The variables for this standard are the number of
students served and the number of sites used for classes.
203.1-2 The program has a curriculum, including learning
objectives, for each course in the articulated sequence.
The variables for this standard are the relative emphases
on language focus and informational content.
203.1-3 The program uses multiple measures to assess students'
language proficiencies for placement and promotion in
courses at the appropriate proficiency levels. The variables
for this standard are the ability levels of students in the
students' primary languages as well as the students' ability
levels in English
203.2 CURRICULAR STANDARDS
203.2-1 The curriculum is focused on meeting students' needs,
which are determined by assessments of students'
language proficiences, goals, and interests.
203.2-2 ESL instruction integrates language components-- vocabulary,
grammatical structures, language functions,
and pronunciation--in units on topics that are important
to the students.
203.2-3 In the design of curriculum, students' levels of literacy
skills--whether in the students' primary languages or in
English--are an essential consideration.
203.3 INSTRUCTIONAL STANDARDS
203.3-1 Instructional activities integrate the four language
skills
(listening, speaking, reading, and writing) to emphasize
the holistic nature of language.
203.3-2 Language tasks in the classroom consist of meaningful
interchanges that enhance students' communicative
competence.
203.3-3 Instructional activities focus on the acquisition of
communication skills necessary for students to function
in real-life situations.
203.3-4 Instruction focuses on the development of the receptive
skills (listening and reading) before development of
the productive skills (speaking and writing).
203.3-5 A variety of grouping strategies is used in the classroom
to facilitate student-centered instruction.
203.3-6 Instructional activities are varied to address the
different
learning styles (aural, oral, visual, and kinesthetic) of
the students.
203.3-7 Instructional activities integrate language and culture so
that students learn about the culture of the United States in
terms of significant and subtle characteristics that compare
and contrast with those of the students' own cultures.
203.3-8 Learning activities develop the language necessary for
students to access higher-level thought processes
(analysis, synthesis, and evaluation).
203.3-9 Instructional activities require students to take active
roles
in the learning process, transferring critical thinking to real
problem-solving situations in everyday life.
203.4 STUDENT EVALUATION STANDARDS
203.4-1 Students' placements in ESL courses are determined by
a variety of assessments.
203.4-2 Instructors monitor students' progress on a continuing
basis, assessing students on attainment of objectives
identified in the course outline through use of a variety
of informal tests (applied performance procedures,
observation, and simulations), paper and pencil exams,
and standardized tests.
203.4-3 Assessment for moving from one level to another measures
both general language proficiency and mastery of specific
instructional content. (Education Code Section 52506 and
English-as-a-Second-Language Model Standards for Adult
Education Programs)
SECTION 200: Revised 1995
COURSE PURPOSE AND STRUCTURE
SUBJECT 204:
PROGRAMS FOR IMMIGRANTS
PROGRAM SUMMARY
Adult education programs for immigrants eligible for educational
services include
instruction in citizenship and English as a Second Language (ESL),
workforce preparation classes in the basic skills of speaking,
listening, reading, writing, mathematics, decision making, and
problem solving, and other classes required
for preparation to participate in job-specific technical
training.
204.1 STUDENT CRITERIA
Students must be immigrants eligible for educational services.
(Education Code Section 52653)
204.2 CLASSES AND COURSES
Classes and courses are offered pursuant to paragraph (4) of
subdivision (a) of Education Code Section 41976.
204.3 SERVICES INCLUDED
Services shall include those that were reimbursable under the
provisions of SLIAG in the 1991-92 fiscal year, including, but
not
limited to, instruction in English as a second language (ESL),
citizenship, basic skills, and ancillary services, such as outreach
counseling. (Education Code Section 52653 (b))
204.4 WORK AND EDUCATIONAL SKILLS
Services include developing the work and educational skills
needed by the immigrant in the workplace, including, but not
limited to, the communication, computational, problem-solving,
and
interpersonal skills needed to succeed in the workplace. (Education
Code Section 52653 (c)
204.5 ACCESS TO SERVICES
Services include enabling immigrants to access educational
services
and economic development services available to all Californians.
(Education Code Section 52653 (d))
SECTION 200: Revised 1995
COURSE PURPOSE AND STRUCTURE
SUBJECT 205:
CLASSES FOR HANDICAPPED ADULTS
PROGRAM SUMMARY
Separate courses for handicapped adults may be offered when the
nature or the
severity of their handicap(s) is such that education in regular
classes with the use of related services, such as supplementary aids,
cannot be achieved satisfactorily. Classes for handicapped adults are
for the purposes of providing instruction in civic, vocational,
literacy, homemaking, technical, and general education. (Education
Code Section 52570)
205.1 DEFINITION OF HANDICAPPED INDIVIDUALS
Substantially handicapped persons are those who have handicaps which
are likely to continue indefinitely or for a prolonged period and
whose handicap results in substantial functional limitations in
self-care, receptive or expressive language, learning, mobility,
self-direction, capacity for independent living, or economic
self-sufficiency. (Education Code Section 52506)
205.2 CRITERIA FOR APPROVAL
All classes or courses for handicapped adults must meet the approval
criteria required of other classes or courses in adult education to
be eligible for apportionment purposes. However, classes established
for handicapped adults are not subject to the "open to the public"
requirement. (Education Code Sections 52517, 52570)
205.3 LIMITED PARTICIPATION
Classes for adults designed and established to serve the needs of
handicapped adults may be limited to serve only handicapped adults
at
the discretion of the governing board. (Education Code Section
52570)
205.4 ASSESSMENT AND EVALUATION OF STUDENTS
The organization of special classes for handicapped adults
includes
activities to ensure that each individual's capacity for learning
and
progress has been assessed before entering into such a program.
Once
enrolled, students must be regularly evaluated to assure that they
are
progressing toward the goals established for them. Continued
enrollment must be based on evidence of their ability to attain
educational goals. (Education Code Section 52506)
205.5 INSTRUCTION FOR SUBSTANTIALLY HANDICAPPED PERSONS
Instruction shall meet the needs of substantially handicapped
persons
with learning objectives based on needs assessment, instructional
time
lines, and evaluation standards. (Education Code Section 52506)
205.6 WORK EXPERIENCE
Traditional kindergarten-through-grade-twelve work experience
education is not permissible for apportionment in any adult education
program. Special classes for handicapped adults may be conducted
under the direction of the governing board of the school district in
workshop and training facilities provided by nonprofit organizations
or in public school facilities. These classes may provide for
educational activities in appropriate community settings when such
activities are provided for in course outlines on file for approved
courses. (Education Code Section 52506)
205.7 LOCATIONS OF ACTIVITIES
The program activities shall be maintained in schools, sheltered
workshops, work activity centers, activity centers, state hospitals,
convalescent hospitals, and other institutional settings. (Education
Code Section 52506)
SECTION 200: Revised 1995
COURSE PURPOSE AND STRUCTURE
SUBJECT 206:
SHORT-TERM VOCATIONAL PROGRAMS WITH HIGH EMPLOYMENT POTENTIAL
PROGRAM SUMMARY
Adult programs in vocational education consist of organized
educational programs directly related to the preparation of
individuals for paid or unpaid employment or
for additonal preparation for a career requiring other than a
baccalaureate or advanced degree.
206.1 ESTABLISHMENT OF VOCATIONAL CLASSES
The governing board of any high school district or unified school
district
shall, prior to establishing a vocational or occupational training
program, conduct a job market study of the labor market area in which
it proposes to establish the program. The study shall be conducted in
cooperation with concerned agencies and business representatives to
determine
the anticipated employment demand for trainees and to ensure that
unnecessary duplication of effort with other agencies does not result
from he proposed training. (Education Code Section 52519)
206.2 INSTRUCTIONAL LENGTH AND SCOPE
Instruction shall be of sufficient length and scope to meet
requirements for specific job proficiencies and competencies or
licensure. (Education Code Section 52506)
206.3 REVIEW OF VOCATIONAL CLASSES; TERMINATION
(a) Every vocational or occupational training program for adults that
(1) commenced following August 22, 1979, and (2) is offered by any
high school district or unified school district shall be reviewed
every two years by the governing board to ensure that each such
program does all of the following:
(1) Meets a documented labor market demand.
(2) Does not represent unnecessary duplication of
other manpower training programs in the area.
(3) Is of demonstrated effectiveness as measured by the
employment and completion success of its students.
(b) Any program that does not meet the requirements of
subdivision
(a) and the standards promulgated by the governing board shall
be terminated within one year.
(c) The review process required by this section shall include the
review and comments by the local Private Industry Council
established pursuant to Division 8 (commencing with Section
15000) of the Unemployment Insurance Code, which review
and comments shall occur prior to any decision by the
appropriate governing body. (Education Code Sections
52520 and 52302.3 (c))
206.4 VOCATIONAL NURSE TRAINING
Training programs fpr vocational nurses (also called licensed
vocational
nurses (LVNs) or other medical career training programs approved by
the governing board may be may be maintained at hospitals or
other
medical facilities within or without the district for the purposes of
providing hospital training for students in such training programs.
(Education Code Section 52530)
206.5 RELEVANT NEEDS
The course shall be established to meet relevant employment needs
commensurate with local job analyses. (Education Code Section
52519)
SECTION 200: Revised 1995
COURSE PURPOSE AND STRUCTURE
SUBJECT 207:
PROGRAMS FOR OLDER ADULTS
PROGRAM SUMMARY
Programs for older adults are designed to offer lifelong education
that will provide opportunities for personal growth and development,
community involvement, survival skills needed for self-maintenance,
and economic self-sufficiency. (Education Code Section 52506)
207.1 OLDER ADULTS DEFINED
Older adults are defined by the local governing board.
207.2 PROGRAM DESIGN
Programs for older adults are designed for and attended primarily
by older adults.
207.3 CONTENT
Content of course offerings includes, but is not limited to,
understanding
the aging process and the role of nutrition and exercise in
maintaining
good health, applying principles of sound consumerism and financial
management, building positive relationships and support systems, and
developing competencies, skills, and interests that assist in
enhancing the quality of life. (Education Code Section 52506)
SECTION 200: Revised 1995
COURSE PURPOSE AND STRUCTURE
SUBJECT 208:
APPRENTICESHIP PROGRAM
PROGRAM SUMMARY
An apprenticeship program provides an opportunity for learning all
the basic skills and knowledge required in an occupation and is
provided to youth employed primarily for that purpose. The program is
supplemented by necessary related and supplemental instruction.
208.1 RELATED AND SUPPLEMENTAL INSTRUCTION
Instruction for apprentices is provided through classroom
instruction,
correspondence courses, self-study, or other means approved by
state and local educational agencies pursuant to Section 3074 of
the California Labor Code. (8CCR 236)
208.2 DEFINITION OF APPRENTICESHIP PROGRAM
An "apprenticeable" occupation is one which requires independent
judgment in the application of manual, mechanical, or technical
skills
and is best learned through an organized system of on-the-job
training
together with related and supplemental instruction. (8CCR 205)
208.3 ATTENDANCE REPORTS
Attendance in apprenticeship classes is reported in hours on J-19,
P-1,
P-2, and annual forms.
208.4 PROGRAM SPONSOR (LOCAL APPRENTICESHIPS)
A program sponsor can be a local joint apprenticeship committee,
a
local unilateral apprenticeship committee, or a party to a
unilateral
apprenticeship program when there is no apprenticeship committee
established to administer apprenticeship in the occupation, area, and
industry. Whichever the case may be, the program sponsor must have
approved written standards on file with the Division of
Apprenticeship Standards. (8CCR 236 (d))
208.5 JOINT AGREEMENTS
A Joint agreement is a written agreement between an LEA and a local
apprenticeship program sponsor(s) which stipulates the method of
calculating the excess costs in accordance with this article, and
provides for the method of payment of such excess costs, if any, to
said LEA by the local apprenticeship program sponsor(s). (California
Apprenticeship Council, 8CCR 236 (e))
208.6 TRANSFER OF APPRENTICESHIP FUNDS
For any apprenticeship program established pursuant to Section
3074
of the Labor Code for which there is a reimbursement entitlement
under
Section 8152 and that is transferred from a county office of
education or a school district maintaining classes in kindergarten
and any of grades one to twelve, inclusive, to a community college
district, the Controller,
upon certification by the State Superintendent of Public Instruction,
shall transfer prior to the first or second principal apportionment,
as appropriate, from Section A of the State School Fund to Section B
of the State School Fund an amount equal to the number of hours for
which the apprenticeship program received funding in the previous
fiscal year rmultiplied by the appropriate reimbursement rate set
forth in
Section 8152.
For any apprenticeship program for which there is a reimbursement
entitlement under Section 8152 and that is transferred from a
community college district to a school district maintaining classes
in kindergarten and any of grades one to twelve, inclusive, the
Controller, upon
certification by the Chancellor of the California Community
Colleges,
shall transfer, prior to certification of the first or second
principal
apportionment, as appropriate, from Section B of the State School
Fund to Section A of the State School Fund an amount equal to the
number of hours for which the apprenticeship program received funding
in the previous fiscal year multiplied by the appropriate
reimbursement rate set forth in Section 8152. (Education Code Section
8156 (a)
and (b))
208.7 DEFICIT
In the event that a deficit occurs in either Section A or Section B
of the State School Fund for apprenticeship programs established
pursuant to Section 3074 of the Labor Code for which there is a
reimbursement entitlement under Section 8152, the Director of the
Department of Finance may transfer any unspent funds from one section
of the State School Fund to fund a deficit in another section of the
State School Fund. (Education Code Section 8156 (c))
208.8 AFFIRMATIVE ACTION
Districts maintaining high schools must provide information to
students regarding availability of apprenticeship programs in
compliance with affirmative action requirements for equal
opportunity. (Labor Code Section 3074)
SECTION 200: Revised 1995
COURSE PURPOSE AND STRUCTURE
SUBJECT 209:
PROGRAMS IN HOME ECONOMICS
PROGRAM SUMMARY
Home economics is an articulated sequence of courses and classes that
prepares individuals for entry and/or advanced training in home
occupational areas. These courses and classes may also be designed to
help individuals and families meet
the challenges of daily living and develop the resources for lifelong
growth. (Education Code Section 52506)
209.1 INSTRUCTIONAL DESIGN
Instruction shall be designed to help individuals in occupations such
as food service worker, nursery school assistant, homemaker's
assistant, home health aide, and clothier alterations specialist, and
other occupations in fields related to home economics. Instruction
may also be designed to help individuals learn about finances,
resources and services, child development, family relations, housing
and home furnishings, foods and nutrition, and clothing and
textiles.
SECTION 200: Revised 1995
COURSE PURPOSE AND STRUCTURE
SUBJECT 210:
HEALTH AND SAFETY
PROGRAM SUMMARY
Instruction in health and safety shall be related to measures to both
prolong life and add to the quality of living. Courses in health and
safety emphasize the positive aspects of maintaining physical,
mental, and emotional well-being. (Education Code Section 52506)
210.1 INSTRUCTIONAL DESIGN
Programs in health and safety include courses in program areas such
as personal health, family health, nutrition, mental-emotional
health, use and misuse of substances, diseases and disorders,
consumer health, accident prevention, emergency health services,
community health, and environmental health. Additional appropriate
courses, such as abuse of harmful substances and suicide prevention,
may be drawn from the standards of the Health Framework for
California Public Schools, Kindergarten Through Grade Twelve.
SECTION 200: Revised 1995
COURSE APPROVAL AND STRUCTURE
SUBJECT 211:
FEDERAL ADULT BASIC EDUCATION ACT (ABE), PL 100-297, as amended by
the National Literacy Act, PL 102-73
PROGRAM SUMMARY
This act provides supplemental funds to eligible applicant agencies
for instruction in adult basic education and English as a Second
Language (ESL).
211.1 APPLICANT AGENCY, FEDERAL ACT
Supplemental grants provided under Section 321 and through the CDE
may be awarded to public or private agencies, organizations, and
institutions. Such applicant agency shall be the primary provider of
the basic education and/or ESL classes for which supplemental funding
is requested. Statewide agencies or organizations shall be allowed
only one application. No agency levying any kind of fee, tuition, or
charge to the students for these programs will be an eligible
applicant.
211.2 ADULT, DEFINITION OF
For the purpose of this section, an adult is any individual who is 16
years of age or who is beyond the age of compulsory school attendance
under state law and who is not concurrently enrolled in a
comprehensive high school or a compulsory education program.
211.3 ENGLISH AS A SECOND LANGUAGE (ESL)
Instruction is designed for adults whose inability to speak, read, or
write the English language constitutes a substantial impairment of
their ability to get or retain employment commensurate with their
real ability to function in society
211.4 ADULT BASIC EDUCATION CLASSES (ABE)
Adult Basic Education classes are designed for adults who have not
completed a secondary education or its equivalent; the classes must
have as their primary objective the teaching of basic literacy skills
as described in a course of study adopted by the agency's
governing
board and approved by the Adult Educatioin Unit of the CDE.
Such classes should meet for a minimum of four hours per week. Each
course of study shall describe the skills taught and how those skills
will be integrated into a competency-based adult education program.
(Education Code Section 52506)
211.5 ELIGIBLE APPLICANTS
For purposes of supplemental funding through Section 321, basic
skills/326, institutionalized, of PL 100-297, eligible applicants
include the following:
211.5-1 A local educational agency (LEA) (high school
district/unified school district/county office of education/community
college district)
211.5-2 A public or private nonprofit agency, organization,
or institution
211.5-3 A correctional, medical, or state agency
211.5-4 A public housing authority
211.6 AGENCY EXPERIENCE
Agencies or organizations must have been providing ABE and/or
ESL instruction to eligible adults in California for at least one
year
prior to submitting an application for funds under Section 321
or Section 326.
211.7 ELIGIBLE PROGRAM ACTIVITIES
Eligible program activities are those that help the student acquire
basic literacy skills, complete elementary level courses, and secure
training for employment and citizenship.
211.8 HUNDRED- HOUR UNITS (HHUs)
One hundred hours of student attendance equal one unit of
reimbursement of supplemental funds (100 hours = 1 HHU).
211.9 ALLOWABLE EXPENDITURES
Allowable expenditures are the purchase of supplementary
instructional materials and supplies; supplementary services that
alleviate problems related to scheduling, class size, class
locations, and transportation;
in-service training for personnel; counseling and guidance
services;
and child care for children of adults who are attending classes under
Section 321.
211.10 BASIC GRANT
A basic grant of $3,500 is available exclusively for staff
development, program assessment, and networking. This grant is in
addition to
funds earned through HHU generation.
211.11 MINIMUM EXPENDITURES
At least 95 percent of the funds provided to local agencies must
be expended for adult education instructional activities. Not
more
than 5 percent of the funds provided to local agencies is allowed for
administration and/or indirect cost charges.
211.12 MAXIMUM EXPENDITURES
Funds cannot be allocated to general or secondary level programs
designed for high school equivalency certification, the General
Educational Development (GED) examination, preparation for the
Test
of English as a Foreign Language (TOEFL) examination, and ESL classes
above eighth grade level or at the high intermediate ESL level as
described in the handbook English-as-a-Second-Language Model
Standards for Adult Education Programs.
SECTION 200: Revised 1995
COURSE PURPOSE AND STRUCTURE
SUBJECT 212:
NURSING HOMES AND CONVALESCENT HOSPITALS
PROGRAM SUMMARY
Classes in nursing homes and convalescent hospitals must meet the
same criteria for approval as those for other adult classes.
212.1 CONDITIONS FOR APPROVAL
Apportionment can be claimed only for those students in
attendance
in a designated classroom. (Education Code Section 52506)
212.2 AGREEMENT WITH NURSING HOMES AND CONVALESCENT HOSPITALS
When classes are offered in such facilities, an agreement must exist
between the school district and the nursing home or convalescent
hospital. The agreement must include the commitments and the
responsibilities of each party. (Education Code Section 52506)
212.3 INSURANCE
The governing board may purchase liability insurance for the students
with district funds. (Education Code Section 52530)
SECTION 200: Revised 1995
COURSE PURPOSE AND STRUCTURE
SUBJECT 213:
COMMUNITY SERVICE CLASSES
PROGRAM SUMMARY
The governing board of any school district maintaining secondary
schools is authorized without the approval of the CDE to establish
and maintain community service classes. Such classes shall be
designed to provide instruction and to contribute to the physical,
mental, moral, economic, or civil development of the individuals or
groups enrolled therein. (Education Code Section 51810)
213.1 CURRICULUM
School districts may establish and maintain classes in civic,
vocational,
literacy, health, homemaking, technical, and general education,
including, but not lilmited to, classes in music, drama, art,
handicraft, science, literature, nature study, aquatic sports, and
athletics.
(Education Code Section 51810)
213.2 ENROLLEES
All persons who can profit from community service classes may
enroll
in such classes (Education Code Section 51811)
213.3 SCHEDULING
Classes may be held for such length of time during the school year
as
may be determined by the governing board of the school district.
(Education Code Section 51812)
213.4 FEES
The governing board may charge fees not to exceed the cost of
maintaining the classes. Remuneration may be made through
contract,
or funds may be obtained through the contributions or donations
of
individuals or groups. (Education Code Section 51815)
213.5 CERTIFICATES
The governing board shall have the authority to grant certificates
or
other recognition of skill and accomplishment in community
service
classes. (Education Code Section 51813)
213.6 ANNOUNCEMENTS
Announcements or news about these classes should show clearly
that
the classes are not regularly supported by state funds.
(Education
Code Section 52506)
213.7 ATTENDANCE AND REPORTING
Attendance in community service classes is not reported to the
CDE
for apportionment purposes. No apportionment from state funds
shall
be made to establish or maintain such (community service)
classes.
(Education Code Section 51814)
213.8 TRAFFIC VIOLATOR CLASSES
Traffic violator classes are licensed and regulated by the
Department
of Motor Vehicles, which is required to enforce standards. State
apportionment is prohibited for attendance in these classes.
(Vehicle Code 42005.5)
213.9 NONCREDENTIALED TEACHERS
The Education Code authorizes school districts to "act in any
manner
which is not in conflict with or inconsistent with . . . any law."
Operation
of community service classes with noncredentialed teachers is
neither
inconsistent nor in conflict with the law. (Education Code Section
52506)
SECTION 200: Revised 1995
COURSE PURPOSE AND STRUCTURE
SUBJECT 214:
INNOVATIVE AND NEW TECHNOLOGIES
PROGRAM SUMMARY
This program is designed to allow adult education programs, after
approval by the California Department of Education, to use up to five
percent of their block entitlement for innovative techniques,
nontraditional instructional methods, and new technologies. Adult
schools are thereby allowed to explore one or more aspects of the way
that adult teaching and learning is organized, delivered, carried
out, reported, or reimbursed.
214.1 LEGISLATIVE INTENT
The State Superintendent of Public Instruction may approve school
district plans for adult education innovation and alternative
instructional delivery. School districts approved to implement
demonstration programs under this section may expend up to 5 percent
of their adult block entitlement for implementation of approved
programs. School districts implementing programs under this provision
shall report expenditures to the State Superintendent in an annual
fiscal report, as specified in regulations adopted by the
superintendent. (Education Code Section 52522)
214.2 NEEDS ADDRESSED
School districts making an application under this section shall
demonstrate how the needs of adults will be addressed by programs,
including, but not limited to:
214.2-1 Worksite adult basic education skills instruction
214.2-2 Distance learning, using video and other communication
technologies
214.2-3 Home-based and community-based independent study
approaches, using instructional technologies
214.2-4 Tests of alternative reimbursement approaches, other
than average daily attendance, to determine whether they are
reasonable and feasible, to the extent that there is no decrease in
the number of students served nor an increase in cost to the state
(Education Code Section 52522)
214.3 INELIGIBLE CONCURRENT STUDENTS
High school students may not participate in these programs as
concurrent students. One of the intents of this program is to reach
adults who might not otherwise attend a traditional adult education
program. (Education Code Section 52506)
214.4 APPLICATION CONTENTS
Applications will include the following:
(a) Description of the innovation
(b) The need--description of the target population and
description
of the situation to be improved by the innovation
(c) Description of how the target population of adult learners
will
benefit as a result of the innovation
(d) Listing of the major tasks to be accomplished in implementing
the innovation
(e) Time line
(f) Evaluation design--how it will be determined whether or not the
innovation was successful (including fiscal audit standards and
academic learning gains, where appropriate)
(g) Budget (including estimated cost per student)
(h) Dissemination--a plan for publicizing whether the innovation is
successful or unsuccessful. (Education Code Section 52522)
214.5 ALLOWABLE EXPENSES
For purposes of the adult education innovation and alternative
instructional delivery program, allowable expenditures are those
costs
defined in Education Code Section 52616.4 (a). All expenditures must
be adequately supported by source documentation, including time
records and other contemporaneous records documenting employee time
spent working on the adult education innovation and alternative
instructional delivery program. Records of nonpersonnel expenditures
shall include documentation that the service, supply or equipment
was
used solely for the adult education innovation and alternative
instructional delivery program. Record keeping shall comply with
Education Code Sections 41010 and 41011. (Education Code Section
52522 (d), 5 CCR 10600)
214.6 RANGE OF ALLOWABLE EXPENDITURES
School districts shall expend no more than $2,050 nor less than $9
per student enrolled in the adult education innovation and
alternative instructional delivery program (5 CCR 10605)
SECTION 200: Revised 1995
COURSE PURPOSE AND STRUCTURE
SUBJECT 215:
CONCURRENTLY ENROLLED STUDENTS/PROGRAMS
PROGRAM SUMMARY
Adult Education programs, courses, and classes shall not be used to
supplant the regular high school curriculum for high school pupils
enrolled in adult education. Adult education shall supplement and
enrich the high school pupil's educational experiences. (Education
Code Section 52523)
215.1 STUDENT ELIGIBILITY
A high school student can be counted as concurrently enrolled only if
he
or she is enrolled for in a regular high school program or a
continuation
school or an opportunity school before enrollment in an adult
education program, course, or class and the adult class does not
supplant regular
programs. (Education Code sections 52523, 52500.1, 48200)
215.2 MINIMUM CRITERIA
All programs, courses, and classes conducted as adult education
shall
meet the following criteria (Education Code Section 52523 (a),
5CCR 10524):
215.2-1 All such programs, courses, and classes shall be
open to adults.
215.2-2 All shall be listed in the district's catalog of adult
education
classes provided to the public.
215.2-3 All shall be under the supervision and jurisdiction of
the adult education administrator.
215.2-4 Adults shall have priority over other students for
admission
to any adult education class, provided that those adults enroll not
later than the regular enrollment period for those classes.
215.2-5 The enrollment period shall be published in the
course catalog.
215.2-6 Each program area as authorized in Education Code
Section 41976 shall be designed for and attended
primarily by adults. (5 CCR 10524)
215.2-7 No course required by the school district for high school
graduation or necessary for pupils to maintain satisfactory academic
progress shall be offered exclusively through the adult education
program.
215.3 TEACHER SUPERVISION
Each adult education teacher, whether part- time or full- time, under
contract status or in an hourly position, shall be part of the adult
school faculty and shall be under the direct supervision of the
authorized adult education administrator. (Education Code Section
52523 (b))
215.4 VOLUNTARY ENROLLMENT
Enrollment of high school pupils shall be voluntary on the part of
the pupils taking the class. Prior to enrollment by a high school
pupil in
an adult education program, class, or course, the pupil shall have
documentation of the counseling session held pursuant to subdivision
(b) of Section 52500.1. (Education Code Section 52523 (c))
215.5 ENROLLMENT PURPOSES
Enrollment of a high school pupil in an adult education program,
course,
or class shall be for sound educational purposes, including, but not
limited to, the following:
(1) The adult education program, course, or class is not offered
in
the regular high school curriculum.
(2) The adult education program, course, or class is needed by
the
pupil to make up deficient credits for graduation from high
school.
(3) The adult education program, course, or class allows the pupil to
gain vocational and technical skills, provided the regular high
school does not offer a program of vocational and technical
education.
(4) The adult education program, course, or class supplements and
enriches the high school pupil's educational experience.
(Education Code Section 52523 (d)
215.6 COURSES NOT AVAILABLE FOR APPORTIONMENT
A high school pupil shall not be enrolled for apportionment purposes
in
an adult education program, course, or class that would be
considered
any of the following:
(1) Physical education
(2) Driver's training and education
(3) Vocal and instrumental music
(4) Band
(5) Drama
(6) Preparation of a school yearbook or school newspaper
(7) Training for, or participation in, athletic camps,
cheerleading
or spirit organizations, student government, or extracurricular
student clubs
(8) Adult education programs for substantially handicapped
persons
(9) Adult programs for older adults
(10) Adult education programs for apprentices
(11) Adult programs in home economics
(12) Adult programs in health and safety education
(Education Code sections 52523 (e), 52500.1,
41976 (5) (7) (8) (9) (10))
215.7 ENROLLMENT CAP
The A.D.A. generated by high school students enrolled in adult
education is included in the total adult A.D.A.; and commencing July
1, 1995, A.D.A. for concurrently enrolled students is limited to 10
percent of the district's A.D.A. for all pupils in grades nine
through twelve certified for annual principal apportionment.
(Education Code Section 52616.17)
215.8 FIELD ACT/CONCURRENTLY ENROLLED
Concurrently enrolled students are not prohibited from attending
adult education classes in facilities which do not meet Field Act
requirements. (Education Code Section 52506)
215.9 APPORTIONMENT RATE
The apportionment rate for a high school student enrolled in adult
education is the district's adult education revenue limit.
(Education
Code Section 52616.17)
215.10 NO SUPPLANT RULE
A high school student shall be enrolled in adult education courses or
classes only to supplement and enrich the student's education
experience. High school students may not be enrolled in adult
education classes if similar classes are available in the regular
high school program. A limited exception to this rule exists where a
student needs a particular course to graduate and that course will
not be available through the regular program in time for the student
to graduate on time.
A student enrolled in a high school program may attend classes for
adults concurrently only after attending for the full time
scheduled
as the length of the regular school day, or continuation school day,
as designated by the local district governing board. In most
districts the regular day schedule is five or six consecutive hours
of classes per day. The continuation school minimum day is 180
minutes. (Education Code sections 48200, 52523)
SECTION 200: Revised 1995
COURSE PURPOSE AND STRUCTURE
SUBJECT 216:
INDEPENDENT STUDY
PROGRAM SUMMARY
Independent study is available conditionally as an instructional
strategy for students enrolled in Adult Education. It provides an
additional mode of study for students with unique scheduling needs.
The option also offers opportunities to claim apportionment for other
than seat time.
216.1 DEFINITION
"Independent Study" means an alternative to classroom instruction
consistent with the district's course of study. (5CCR 11700)
216.2 APPORTIONMENT RATE/CAP
Use of the independent study mode of instruction has no effect on the
cap on the number of students who may be enrolled in adult
education.
Apportionments paid for concurrent enrollment in adult education by
independent study pupils 21 years of age or older, and independent
study pupils 19 years of age or older who have not been continuously
enrolled in kindergarten or any of grades one to twelve, inclusive,
since their 18th birthday, shall not exceed the adult education
revenue limit. (Education Code Section 46300.3)
216.3 ELIGIBLE COURSEWORK
For a pupil 21 years of age or older, or a pupil 19 years of age or
older
who has not been continuously enrolled in kindergarten or any of
grades
one to twelve, inclusive, since his or her 18th birthday, any
attendance credit for coursework he or she is pursuing through
independent study
shall be eligible for apportionment only if it is one of more or the
types of
courses set forth in paragraph (1) of subdivision (a) of Section
51225.3.
(Education Code sections 46300.4, 52506)
216.4 RECORDS
(a) Maintaining records to meet audit requirements is the
responsibility of the local district or county superintendent's
office. These records may be on site(s).
(b) Records shall include but not be limited to the following:
(1) A copy of the adopted school board policy and procedures
(2) A file of all agreements, including representative samples
of each pupil's completed and evaluated student assignment as
determined by the school district or county
superintendent's office, as appropriate
(3) A record of pupils who have participated that shows credits
attempted by and awarded to each pupil per agreement
(4) At attendance register separate from other attendance
records (5CCR 11703)
216.5 ATTENDANCE CREDIT
Attendance credit for adult students is based on an apportionment
day
equal to three hours. No more than three hours per apportionment day
or 15 hours of independent study per five-day week may be claimed for
adult education independent study. This is a limit on the amount of
A.D.A. that may be claimed, not a limit on the amount of student
study.
School districts and county offices of education may claim
apportionment credit for independent study only to the extent of the
time value of pupil or student work products, as personally judged in
each instance by a certificated teacher. ("Independent Study News and
Comment from the Department," November 18, 1993, Education Code
sections 51747.5 (b), 46300 (e))
216.6 COORDINATION, EVALUATION AND SUPERVISION OF
INDEPENDENT STUDY
(a) The independent study by each pupil or student shall be
coordinated,
evaluated, and, notwithstanding subdivision (a) of Section 46300,
shall
be under the general supervision of an employee of the school
district or
county office of education who possesses a valid certification
document
pursuant to Section 44865, registered as required by law.
(Education
Code Section 51747.5 (a))
216.7 INDEPENDENT STUDY MANUAL
For a comprehensive presentation of the implementation, operation
and
accounting procedures for this alternative program, see the current
edition ofThe Independent Study Operations Manual available from
Bureau of Publications, Sales Unit, California Department of
Education.
SECTION 300: Revised 1995
PERSONNEL ADMINISTRATION
SUBJECT 301:
EMPLOYMENT OF TEACHERS
PROGRAM SUMMARY
Adult education programs employ primarily hourly rate teachers. This
section refers to such teachers and all others in positions requiring
certification, regardless of district classification status.
301.1 TENURE
When a teacher of classes for adults serves sufficient probationary
time as provided in Sections 44929.20 to 44929.23, inclusive, and
Section 44908 to be eligible for election to permanent classification
in that district, his or her tenure shall be for the service
equivalent to the average number of hours per week that he or she has
served during his or her probationary years. (Education Code Section
44929.25)
301.2 MINIMUM SERVICE TIME FOR PROBATIONARY STATUS
To earn probationary status, an employee must meet both of the
conditions defined below in subsections 301.2-1 and 301.2-2:
301.2-1 SIXTY PERCENT RULE
Nothwithstanding any other provision to the contrary, any
person who is employed to teach adults for not more than
60 percent of the hours per week considered a full-time
assignment for permanent employees having comparable duties shall be
classified as a temporary employee, and shall not become a
probationary employee under the provisions of Section 44954.
(Education Code Section 44929.25)
301.2-2 SEVENTY-FIVE PERCENT RULE
The employee must be employed in such an assignment at least 75
percent of the number of days the adult school is in session.
(Education Code Section 44908)
301.3 EXTRA ASSIGNMENTS
Any assignments in addition to a full-time assignment as defined by
the school district may be terminated at any time. (Education Code
Section 44923)
301.4 SEVERANCE OF CERTIFICATED EMPLOYEES
Severance of employment of a probationary or permanent certificated
employee may occur in adult education by the same mechanisms or
procedures as in the regular program, e.g.:
(1) Nonreelection of aprobationary employee
(2) Dismissal of a probationary employee during the school year
(3) Dismissal of a permanent employee for cause
(4) Layoff
It should be noted that different rules apply for districts with 250
A.D.A.
or less. (Education Code sections 44929.20 et seq.)
SECTION 300: Revised 1995
PERSONNEL ADMINISTRATION
SUBJECT 302:
LEAVES OF ABSENCE
PROGRAM SUMMARY
The following constitutes state-mandated minimum standards and may be
exceeded by action of a district governing board.
302.1 PERSONS EMPLOYED FIVE DAYS A WEEK
All such persons employed in positions requiring certification
are
entitled to ten days' leave of absence for illness or injury per
year.
Additonal days may be granted by the governing board exclusive of
all days when service to the district is not required. (Education
Code
Section 44978).
302.2 TRANSFER OF ACCUMULATED LEAVE
When an employee has been empoyed for a year or more, accumulated
leave of absence for illness or injury accrued by a certificated
employee of a district is transferred in full when the employee
terminates one position requiring certification and accepts another.
(Education Code sections 44979 and 44982)
302.3 PROVISIONS FOR SICK LEAVE
Sick leave for hourly paid, certificated adult school teachers who
are not
included in the district bargaining agreement is computed in hours by
determining the ratio that the hourly assignment bears to a full-time
assignment expressed in hours. The computation should be based on the
ratio established in statute of one day sick leave for each month of
full-time assignment. (Education Code Section 44978)
302.4 PAY FOR LEAVE OF ABSENCE
Pay for any day of leave of absence is the same as the pay the
employee would have received had that employee worked.
(Education Code Section 44978)
302.5 AVAILABILITY OF LEAVE TIME (Education Code Section 44978)
302.5-1 NO PRIOR ACCRUAL
Credit for leave of absence for illness or injury need not be
accrued prior to taking such leave by the employee.
302.5-2 ANY TIME DURING THE SCHOOL YEAR
Leave of absence for illness or injury may be taken at any
time during the school year.
302.6 ACCUMULATION OF LEAVE TIME
Unused leave of absence for illness or injury is accumulated from
year to
year along with such additional days as the governing board may
allow. (Education Code Section 44978)
302.7 PERSONAL NECESSITY
An employee may elect to use days of leave of absence for illness or
injury for personal necessity. Such use is not to exceed seven (7)
days per year unless specified in collective bargaining agreements.
Regulations requiring and prescribing the manner of proof of personal
necessity are provided by the governing board of the district.
(Education Code Section 44981)
302.8 DEATH, ILLNESS, OR ACCIDENT IN IMMEDIATE FAMILY
Any person employed in a position requiring certification is entitled
to a leave for any one of these reasons without securing advance
permission. (Education Code Section 44985)
SECTION 300: Revised 1995
COURSE PURPOSE AND STRUCTURE
SUBJECT 303:
CREDENTIALS
PROGRAM SUMMARY
In computing the A.D.A. of a school district, count only the
attendance of pupils
while engaged in educational activities required of those pupils and
under the immediate supervision and control of an employee of the
district who possessed a valid certification document, registered as
required by law. (Education Code
Section 46300 (a))
303.1 DESIGNATED SUBJECTS/VOCATIONAL CLASSES AND PROGRAMS
The minimum requirements for the teaching credential shall be (1)
adequate, successful, and recent experience in the technical skill,
trade, or vocation named on the credential, such experience to be
equivalent to five years of employment; (2) a program of personalized
in-service training to provide preparation as approved by the
Commission on Teacher Credentialing; and possession of a high school
diploma or the passage of an equivalency examination as designated by
the commission. (Education Code Sections 44260, 44260.1 through
44260.3; 5CCR 80034 through 80040)
303.2 FULL-TIME/PART-TIME CREDENTIALS
Sections 80036 and 80036.3 of the California Code of Regulations,
Title 5, include requirements for and the authorization of the
designated
subjects teaching credentials for adult school assignments.
SECTION 400: Revised 1995
BUDGET AND ADULT EDUCATION FINANCE
SUBJECT 401:
ADULT EDUCATION INCOME
PROGRAM SUMMARY
Adult education income is derived primarily from local, state, and
federal sources. Under certain conditions, fees may also be used to
supplement income.
401.1 FEDERAL FUNDS
Adult education programs may derive income in addition to funds
provided by state and local sources by participating in any of the
following major federally funded programs: Job Training Partnership
Act (JTPA), Work Incentive Program (WIN), Adult Basic Education
(ABE), Vocational Education Act (VEA), Vocational Rehabilitation,
JOBS, and Greater Avenues to Independence GAIN, .
401.2 FEES PLUS A.D.A.
Except as specified in this section, an adult enrolled in a class for
adults may be required by the governing board of the district
maintaining the class to pay a fee for the class. The total of fees
required plus revenues derived from A.D.A. (local and state funds
combined) must not exceed the estimated cost of all such classes
maintained. Fees are not counted as part of the revenue limit income
but are considered income to the adult education program in the
general funds of the district.
(Education Code Section 52612)
401.3 NO CHARGE FOR CERTAIN CLASSES
Except as specified in Section 52613, no charge of any kind shall be
made for a class in English and citizenship for immigrants or a class
in an elementary subject. No fee charge shall be made for a class
designated
by the governing board as a class for which high school credit is
granted when the class is taken by a person who does not hold a high
school diploma. The total of the fees required and revenues derived
from A.D.A. shall not exceed the estimated cost of all such classes
maintained, including the reserves authorized by Section 52501.5.
(Education Code Section 52612)
401.4 SALE OF MATERIALS TO PUPILS
The regulations of the governing board may provide for the sale of
materials purchased from the incidental expense account to pupils in
classes for adults, for use in connection with such classes. The
proceeds of all such sales shall be deposited in that account and
shall be available for the purposes of that account. (Education Code
Section 52615)
401.5 CALCULATING A.D.A.
A day of attendance in an adult school is 180 minutes, or three
hours. One hundred seventy-five three-hour days equal an A.D.A. unit
by which adult education programs and schools are measured.
(Education Code sections 46190, 52506)
401.6 CHARGES FOR BOOKS IN ADULT CLASSES
The governing board of each high school district may fix a charge not
to exceed the cost of the books to the high school district for books
furnished for pupils in classes for adults. In lieu of fixing such
charge,
the board may lend books to such pupils and require the making of
deposits by the pupils, the amount of deposit made by a pupil to be
refunded on the return of the books in good condition, reasonable
wear and tear excepted. (Education Code Section 60410)
401.7 JOINT PROGRAMS: ROC/P AND ADULT EDUCATION
Regional occupational centers and programs may jointly establish,
operate, and share the enrollments and cost of vocational
education
instruction with adult education programs offered by school
districts
serving the same geographic area. Such programs shall be approved by
the State Board of Education and the county superintendent of schools
and shall be subject to guidelines established by the State
Superintendent of Public Instruction. Such programs shall also be
funded at the adult revenue limit amount provided pursuant to Section
42238. (Education Code Section 52302.9)
401.8 TRANSFER OF SPECIAL OR RESTRICTED FUND MONIES
The governing board of any school district may direct that money
held
in any fund or account may be temporarily transferred to another
fund
or account of the district for payment of obligations. The transfer
shall be
accounted for as temporary borrowing between funds or accounts
and
shall not be available for appropriation or be considered income to
the
borrowing fund or account. Amounts transferred shall be repaid either
in the same fiscal year, or in the following fiscal year if the
transfer takes place within the final 120 calendar days of a fiscal
year. Borrowing shall occur only when the fund or account receiving
the money will earn sufficient income, during the current fiscal
year, to repay the amount transferred. No more than 75 percent of the
maximum of moneys held in any fund or account during a current fiscal
year may be transferred. (Education Code Section 42603)
401.9 ADULT EDUCATION REVENUE EXPENDITURES
(a) Except as provided in subdivison (b), no revenue derived from
the average daily attendance of adult education programs shall
be expended for other than adult education purposes, nor shall
revenue derived from other average daily attendance be expended for
adult education purposes.
(b) When a district's adult revenue limit as allowed by Section
52616
is composed of average daily attendance from both a regional
occupational center or program and an adult education program,
the adult revenue limit income may be allocated to each program in a
proportion other than the amount of adult revenue limit per
average daily attendance otherwise allocable thereto. (Education Code
(Section 52501.5)
401.10 ADULT BLOCK ENTITLEMENT; ADULT EDUCATION FUND
(a) Notwithstanding any other provision of law, commencing
July 1, 1993, the State Superintendent of Public Instruction shall
determine an adult block entitlement to be paid from appropriations
to Section A of the State School Fund as part of the principal
apportionment to school districts, for those school districts that
maintain education programs for adults by multiplying the adult
education revenue limit per unit of average daily attendance
determined pursuant to Section 52616.16 and the adult education
average daily attendance determined pursuant to Section 52616.17.
(b) The adult block entitlement shall be deposited in a separate
fund
of the school district to be known as the "adult education fund."
Moneys in an adult education fund shall be expended only for adult
education purposes. Moneys received for programs other than adult
education shall not be expended for adult education. (Education Code
52516)
401.11 FULL COST OF INSTRUCTION
Nothwithstanding any section to the contrary, each governing board
of
a school district maintaining classes for adults that issues a
Certificate
of Eligibility for Nonimmigrant (F-1) Student Status--for Academic
and Language Studies, Form I-20AB, or completes Form I-20AB for a
nonimmigrant alien, as defined in subparagraph (F) (i) of paragraph
(15) of subsection (a) of Section 1101 of Title 8 of the United
States Code, for the purposes of enrolling the nonimmigrant alien in
a class in English and citizenship for foreigners or a class in an
elementary subject, shall charge the nonimmigrant alien a fee to
cover the full costs of instruction,
but in no case shall the fee exceed the actual cost of the
instruction. The
fee shall be adopted at a regular meeting of the governing board of
each
of these school districts maintaining classes for adults at least 90
days prior to the commencement of the classes for which the fee is
charged. (Education Code Section 52613 (a))
401.12 REALLOCATED FUNDS
The State Superintendent of Public Instruction shall develop criteria
to identify the programmatic areas of adult education that are in
need of expansion. Each district shall be given an opportunity to
apply for additional authorized units of adult education average
daily attendance to meet any local needs in the identified adult
eduation programs. Any adult education average daily attendance
authorized by the State Superintendent shall result in a new
authorized limit of adult education average daily attendance for the
districts. (Education Code 52616.23)
401.13 EXPENDITURES FROM ADULT EDUCATION FUND; VIOLATIONS
If the Department of Education and the Department of Finance
concur
that a school district has violated this section, the State
Superintendent
of Public Instruction shall direct that school district to transfer
double the
amount improperly transferred to the district's general fund from
that
fund to the district's Adult Education Fund for the subsequent fiscal
year,
which shall then be used for the improvement of the district's
adult
education program. (Education Code 52616.4 (b))
.
SECTION 400: Revised 1995
BUDGET AND ADULT EDUCATION FINANCE
SUBJECT 402:
BUDGET, ACCOUNTING, AND OTHER TERMINOLOGY DEFINED
402.1 PIC
Private Industry Council, membership of which is usually by
appointment
by county supervisors
402.2 APPORTIONMENT
Allocation of state or federal aid, district taxes, or other moneys
among
school districts or other governmental units
402.3 ASSESSED VALUATION
Value placed on personal and real property by a governmental unit
for taxation purposes
402.4 AVERAGE DAILY ATTENDANCE (A.D.A.)
The basic unit for computing the income produced by full-time
equivalent
student attendance (525 hours of attendance equals one adult unit
of A.D.A.)
402.5 ADULT EDUCATION FUND
A fund established by the governing board of a district which
operates
an adult education program for the purpose of recording income
and
expenditures for adult education programs
402.6 COMPUTATIONAL TAX
An amount of money set by the Legislature as a part of the
equalization aid formula; $1 per $100 of assessed valuation.
402.7 COMMUNITY-BASED ORGANIZATION (CBO)
A local educational or social service agency which depends
primarily
on private and corporate contributions for funding instead of on
tuition or public money
402.8 LOCAL EDUCATIONAL AGENCY (LEA)
Any public education agency designated or authorized by the Office of
the Chancellor of the California Community Colleges or the CDE to
provide related and supplemental instruction for apprentices. Such
agency shall be referred to as LEA.
402.10 ADULT BASIC EDUCATION (ABE)
Education for adults who have not completed a secondary education
or
its equivalent and which has as the primary objective the teaching
of
basic literacy skills as described in a course of study adopted by
the
agency's governing board and approved by the Adult Education Unit
402.11 ENGLISH AS A SECOND LANGUAGE (ESL)
Education for adults whose inability to speak, read, or write the
English
language constitutes a substantial impairment of their ability to get
or
retain employment and to function in society
402.12 FORM J-380
Annual Program Cost Report
402.13 PROGRAM
A group of related activities consisting of a unique combination of
objects
that operate together to accomplish common ends
402.16 REVENUE LIMIT
The amount of revenue per A.D.A.
402.17 SECURED TAX REQUIRED
The actual tax requirement to provide local secured property tax
income
to an individual district
402.19 CAP
Limit put on each adult program's annual A.D.A. by the
Legislature
after the passage of Proposition 13 and generally adjusted for
growth
each year by Budget Act of 1979, Chapter 259, Item 338
402.20 I-20
A certificate of eligibility for nonimmigrant (F-1) student status
for
academic and language students
402.21 HUNDRED-HOUR UNITS
One hundred hours of student attendance equal to one unit of
reimbursement of supplemental funds (100 hours = 1 HHU). Thus, if a
program generates 600 hours of student attendance (i.e., actual seat
time), that program is eligible to receive six HHUs.
402.22 UNIT RATE
The amount of federal funds under the Adult Education Act that is
available to an applicant agency for each 100 hours of attendance
SECTION 400: Revised 1995
BUDGET AND ADULT EDUCATION FINANCE
SUBJECT 403:
ADULT EDUCATION EXPENDITURES
PROGRAM SUMMARY
A school district may expend funds from the district's Adult
Education Fund only for the following charges:
403.1 FACILITIES DEFINED
Costs for facilities that are exclusively used to house adult
education programs, and that are supported by auditable
documentation. For purposes of this subparagraph, a facility that
houses an adult education program and a regional occupational center
or program or a child care program, or both, is a facility that
exclusively houses an adult education progam.
For facilities that are used by more than one program, including the
adult education program, a district may charge the adult education
fund an amount attributable to the adult education program, but this
charge shall not exceed the amount derived from the calculation
described in Section 52616.4 (a) (2) (C).
403.2 NONDISTRICT-OWNED FACILITIES
Cost for nondistrict-owned facilities that exclusively house adult
education programs, including, but not limited to, costs of
facilities that are used to provide child care services to the
children of the pupils attending the adult education program at the
same site. For purposes of this paragraph, a facility that houses an
adult education program and a regional occupational center or program
or a child care program, or both, is a facility that exclusively
houses an adult education program. (Education Code Section 52616.4
(a) (2) (D)
403.3 ACQUISITION OF FACILITIES
Costs for the acquisition of facilities originally acquired by adult
education programs, or for the restoration of those facilities,
inlcluding costs for debt service for the acquisition or restoration
of a facility, including the costs of facilities that are used to
provide child care services to the children of the pupils attending
the adult education program at the same site. (Education Code Section
52616.4 (a) (2) (E))
403.4 DIRECT/INDIRECT COSTS - 8 PERCENT ALTERNATIVE
(1) Direct instructional costs relating directly to the adult
education program, including, but not limited to, the salaries and
benefits of adult education teachers and aides, textbooks,
instructional supplies, travel and conference expenses for employees
who work in the adult education program, and repair, maintenance,
acquisition, and replacement of instructional equipment used in the
adult education program.
(2) Direct support costs for the adult education program. For the
purposes of this section "direct support costs" means:
(A) Instructional administration and instructional media costs that
are supported by auditable documentation. For purposes of this
provision, instructional administration costs include the documented
costs of the individual who, regardless of specific job title,
administers the district's adult education program.
(B) School administration and pupil services costs that are supported
by auditable documentation and that represent the activities of
individuals whose employment by the school district is exclusively in
support of the adult education program.
(C) Plant maintenance and operations costs, including costs for
facilities that are used to provide child care services to the
children of the students attending the adult education program at a
particular site.
(D) Facilities costs for nondistrict-owned facilities that
exclusively house adult education programs, including, but not
limited to, costs of facilities that are used to provide child care
services to the children of the pupils attending the
adult education program at the same site. For purposes of this
paragraph, a facility that houses an adult education program and a
regional occupational center or program or a child care program, or
both, is a facility that excusively houses an adult education
program
(E) Costs for the acquisition of facilities originally acquired
by
adult education programs, or for the restoration of those facilities,
including costs for debt service for the acquisition or restoration
of a facility, includin the costs of facilities that are used to
provide child care services to the children of the
the pupils attending the adult education program at the same site
(3) Indirect costs of the adult education program. For the purposes
of this paragraph, "indirect costs" means the lesser of the school
district's prior year indirect cost rate as approved by the State
Department of Education or the statewide average indirect cost rate
for the second
prior fiscal year.
(4) As an alternative to charging the costs in both paragraphs (2)
and (3) to the adult education program, a school district may
transfer not more than 8 percent of the annual revenue deposited in
the district's Adult Education Fund to the district's general fund
for expenditures the district incurs in operating its adult education
program. (Education Code Section 52616.4 (a) (1) (2) (3) (4))