Ex Officio Member:
Mr. Timothy Buresh
Staff Present:
2Mr. Robert Buxbaum, Interim Chief Facilities Executive
Mr. James A. McConnell, Jr., Facilities Services Branch
Dr. Paul Holmes, Director, Facilities Modernization
Ms. Kathi Littmann, Director, School Building Planning, New Facilities
Ms. Lynn Roberts, Director, Maintenance and Operations Branch
Mr. Mott Smith, Special Projects Director, Real Estate Branch
Mr. Secundino Garcia, Program Analyst, Independent Analysis Unit
Mr. Buxbaum introduced Jim McConnell, the new Chief Facilities Executive, to the Committee.
MOTION BY MR. TOKOFSKY - HISTORIC PRESERVATION COORDINATOR
Mr. Ken Bernstein, Los Angeles Conservancy, spoke for Mr. Tokofsky who was not present.
Mr. Bernstein noted the revised resolution now requests approval of $20,000 for a consultant instead of $175,000 for District staff to accomplish the four tasks in the resolution. He suggested the budget be increased to somewhere between the $20,000 and the $175,000.
The Committee approved the resolution going forward to the Board on May 8, 2001 for discussion, but
asked that answers to the following questions be obtained by May 8 when this resolution comes up for
vote: (1) Who is the designated person to facilitate the application for the next Getty grant in August,
(2) who will be seeking supplemental funding, and (3) what is the funding source for the $20,000 for a
consultant contract.
AUTHORIZATION TO ENTER INTO AN AGREEMENT FOR THE EXCHANGE OF REAL ESTATE WITH THE HOUSING AUTHORITY OF THE CITY OF LOS ANGELES
Mr. Smith presented Facilities Services Division (School Building Planning) Communication No. 2, authorization to enter into an agreement with the Housing Authority of the City of Los Angeles (HACLA) to trade a price of property the District owns for a price of property the Housing Authority of Los Angeles owns. There will be no cost to the District to effect this land swap.
The Committee approved the transmittal of the report to the Board of Education on May 8, 2001.
STATUS OF CUSTODIAL FUNDING RESTORATION
Ms. Roberts gave the background on the custodial cuts between 1970-92 and the effects on cleanliness of schools. She then briefed the Committee on the status of the first year of the five-year custodial funding restoration. Included in her briefing were a description of the steps taken in implementing the restoration, the outcome of the welfare-to-work program, and the recommendations of the Task Force for 2001-02.
The Committee requested Ms. Roberts to be sure the increase in students and new schools are taken into consideration when estimating the budget, to work with Government Relations on legislating more funds, and to urge school administrators to implement a program to clean up graffiti.
Ms. Roberts was also asked to send a memo to the Board, before Saturday's budget meeting, which would identify what resources are required to meet 100 percent cleaning industry standards, to find out whether or not the Governor's proposal to extend the middle school year includes custodial funding, and does the year-round operational grant fund, account 1654, include funds for custodians.
PROPOSITION BB REPORT CARD FOR NEW CONSTRUCTION
Mr. Buxbaum summarized the new management structure of the Facilities Division, the status of the New Construction Program, sources of funding, and additional funding needed to complete all of the projects in the first phase of the Master Plan. He reviewed the tables in the report which showed the status of the various aspects of the New Construction Program, summarized budgets and various costs. He showed schedules for the State Allocation Board (SAB) submission of applications for funding and delivery of new school seats. Attached to the report are the Procedures for Development of New Construction Budgets, the Project Milestone Report, and the Monthly Project Summary (school-by-school). He spoke about the challenges ahead and the efforts underway to ensure success.
Mr. Buxbaum was thanked by the Committee for a job well done. Discussion followed on what needs to happen next to assure the New Construction Program does not falter. Some of the issues discussed were sources of additional funds (Federal, Community Redevelopment Agency (CRA), Developer Fees), acquisition of property, relocation, tracking submissions to various State agencies in order to lay the groundwork for changing regulations and legislation, developing a legislative agenda for facilities, interim housing, budget modifications, staffing levels, and an adequate budget.
Mr. McConnell was asked to be the lighthouse, to let the Board know if there is a budget problem.
Mr. Lansing announced that he has asked Mr. Wohlers to address the Committee on the interim housing issue because there is no doubt that transitional housing will be needed.
The next installment of the BB Report Card on New Construction will be in six to eight months.
NEW CONSTRUCTION PROJECT, BUDGET AND CONTROLS
Mr. Buxbaum presented the baseline project budgets for each project in the Master Plan and Escutia Program. These are the budgets against which staff will manage and control the projects.
STATUS OF FUNDING APPLICATIONS SUBMITTED TO THE STATE ALLOCATION BOARD FOR NEW CONSTRUCTION
Mr. Buxbaum presented a list of applications submitted during the first quarter of 2001. He pointed out
that several projects will not receive a full 50 percent of the anticipated project cost because the per pupil
allowance did not generate a full 50 percent of the estimated project cost. This problem has been mitigated
by increasing the size of the smallest school to no less than 16 classrooms.
THE GREENING PROGRAM
€ White Paper
€ Report Separating Greening and Paving Projects
€ Monthly Progress Report
Dr. Holmes spoke about the history of the program and the formation of a focus group to clarify the mission of the Greening Program and to establish goals and standards for the remaining sites. He then read the Mission Statement formulated by the focus group. Because staff felt it was important to address the funding of the greening program, a sentence was added to the Mission Statement. It reads, "The projects will be designed so that they can be constructed and maintained within the limits of funds available to the District." Mr. Holmes informed the Committee that he intends to meet with Committee members and other District staff in order to create an informative for the Board to act on later.
Dr. Holmes presented a report which showed the percentage of greening vs. paving at each school broken down by local district.
His last report on greening showed the baseline schedules for greening at individual schools. Future reports will show the status of greening projects but will not include baseline schedules for each school.
There were no comments.
LEGISLATIVE UPDATE ON FACILITIES ISSUES
Mr. Smith reviewed the status of Facilities legislation as of April 18, 2001 for Fabian Nunez. He highlighted AB1072 which would authorize new construction on leased property, AB1255 would provide an incentive for small schools, AB1430 would affect the allocation of funds for the conversion of 450 North Grand Avenue to a school, and SB593 would authorize the exchange of approximately five acres of land at California State University of Northridge for the Prairie Street school site. All of these bills are out of the Assembly Education Committee. Presumably these bills will come through in this session of the legislature.
STATUS OF E-RATE PROGRAM
Mr. Holmes reported that there is inadequate electrical power at some sites which is being corrected, that a meeting is going to take place on May 1, 2001 to resolve problems with a particular vendor. He also described how deficiencies at a number of sites have been corrected.
Ms. Fields requested a progress report on non-E-Rate schools (Safety and Technology Program).
Mr. Holmes stated he will prepare the requested report before the next meeting. He said he will include a report with estimated costs for those projects which will not meet the June 30 date, which was requested by the Business, Finance, Audit, and Technology Committee.
STATUS OF BB EXISTING FACILITIES PROGRAM MODERNIZATION PROGRESS REPORT
Mr. Holmes gave the status of the 72 traditional (100 percent state-funded) and the 137 nontraditional (80 percent state-funded) projects.
There were no comments.
SLIDE SHOW
Ms. Littmann showed slides of several new schools in design. She announced that a Community Fair
will be held on Saturday, April 28 from 10:00 a.m. to 3:00 p.m. at Belmont High School. There will be
displays of projects planned for District F. Other fairs are being planned for all the Districts.
SPEAKERS
Brian Hutchins spoke about safety at the Belmont Learning Center.
Gene Krischer spoke about lowering noise in classrooms fom air conditioning units and the $15 million settlement with PGCH.
ADJOURNMENT
The meeting adjourned at 11:55 a.m.
1. Introduction of New Chief 5 minutes Robert Buxbaum
Facilities Executive
2. Motion by Mr. Tokofsky 10 minutes David Tokofsky
Historic Preservation Coordinator
3. Authorization to Enter Into an 10 minutes Kathi Littmann
Agreement for the Exchange of
Real Estate with the Housing Authority
of the City of Los Angeles
4. Status of Custodial Funding 15 minutes Lynn Roberts
Restoration
5. Prop BB Report Card for New 20 minutes Robert Buxbaum
Construction Kathi Littmann
6. New Construction Projects 10 minutes Kathi Littmann
Budgets and Controls
7. Status of Funding Applications 10 minutes Beth Hamby
Submitted to the State Allocation
Board for New Construction
Augmented Facilities Committee
Thursday, April 26, 2001
Page 2
PRESENTATION
AND DISCUSSION
PRESENTATION TIME PRESENTER
8. The Greening Program 15 minutes Paul Holmes
11. Status of BB Existing Facilities Program 10 minutes Paul Holmes
12. Items Referred to the Facilities Committee by the Board of Education or Committee of the
Whole
The Facilities Committee may consider and act upon motions, Board Reports, or other business
referred to it by the Board of Education or Committee of the Whole, with respect to any properly
posted matter at a meeting immediately preceding this committee meeting, where the time between that
meeting and this committee meeting is less than 72 hours. Members of the public are encouraged to
review the order of business or agenda for the meetings of the Board of Education or Committee of
the Whole.
13. Public Comment
Persons who wish to address the committee may sign up at the committee meeting.