External Members Present:
Mr. Timothy Buresh
Ms. Ellen Oppenheim

Proposition BB Blue Ribbon Citizens Oversight Committee Member Present:
Mr. Scott Folsom

Staff Present:
Mr. James A. McConnell, Jr., Chief Facilities Executive
Ms. Kathi Littmann, Deputy Chief Executive, School Building Planning
Mr. James Delker, Acting Deputy Chief Executive of Existing Facilities
Mr. Mott Smith, Director of Housing and Relocation
Ms. Lynn Roberts, Director, Maintenance and Operations
Mr. Scot Graham, Real Estate Director
Dr. Julie Crum, Director, Facilities Support Services
Mr. Dave Jensen, Environmental Health and Safety Branch
Ms. Dale Braun, Director, School Management Services
Mr. Kenneth Lee, Administrative Coordinator, School Management Services
Ms. Anne Valenzuela-Smith, Executive Administrator, Business Issues
Mr. Secundino Garcia, Program Analyst, Independent Analysis Unit

Mr. McConnell announced that:

€The Committee will receive the final copy of the Facilities Services Division Strategic Execution Plan for New Construction.
€Issues connected to the New Construction program including relocation and eminent domain will be addressed.

APPROVAL OF THE NOVEMBER 20, 2001, AND NOVEMBER 29, 2001, FACILITIES COMMITTEE MINUTES

The November 20, 2001, and November 29, 2001, minutes were approved as presented.

FINAL EXECUTION PLAN FOR NEW FACILITIES

Ms. Littmann gave an overview on the organization of this document.

Ms. Littmann announced that starting in January, the Facilities Committee will receive a monthly executive level exception report summarizing the progress of this Execution Plan's milestones on the program, project, and construction levels.

For this month's executive summary, there is only one site, an Escutia funded site, which has an exception to this plan. The District is currently working with other involved public agencies to find a solution. Ms. Littmann summarized the status of the other projects.

Ms. Littmann and Mr. McConnell responded to questions raised by the Committee.

APPROVAL OF THE RELOCATION PLAN FOR THE PRIORITY AND ESCUTIA PLAN SCHOOLS

Mr. Smith presented Facilities Services Division Communication No. 2 proposing approval of the Relocation Plan for the Priority and Escutia Schools pursuant to Title 25, Division 1, Chapter 6 of the California Code of Regulations. Public comment on this plan will be accepted from December 14, 2001, through January 14, 2002.

Mr. Smith answered questions from the Committee regarding several details on housing availability, the process of relocation and benefits, and the Enhanced Relocation Program.

The communication was approved for transmittal to the Board of Education on January 8, 2002.

EMINENT DOMAIN BOARD PROCESS

Ms. Littmann presented Facilities Services Division Communication No. 4 proposing adoption of Eminent Domain Process and Resolutions of Necessity‹Board Rule 1728.

Ms. Young stated that adoption of Resolutions of Necessity require five votes and Board Members should attend these special Eminent Domain meetings because any delay at these meetings could cause delays in meeting the project deadlines.

There was discussion about who could come and speak at these hearings. Ms. Young said that only parties who have a legal interest in the property could speak at these hearings.

The communication was approved for transmittal to the Board of Education on January 8, 2002.

APPROVAL OF MITIGATED NEGATIVE DECLARATION FOR PROPOSED ROWAN NEW PRIMARY CENTER (WHITTIER BOULEVARD AND GAGE AVENUE)

Mr. Jensen presented Office of Environmental Health and Safety Communication No. 1 recommending adoption of the Mitigated Negative Declaration for the Rowan New Primary Center project and the Mitigation Monitoring or Reporting Program for the project.

Mr. Jensen responded to questions raised by the Committee.

The communication will be acted upon by the Board of Education on January 8, 2002.

APPROVAL OF PROJECT FOR ROWAN NEW PRIMARY CENTER (WHITTIER BOULEVARD AND GAGE AVENUE)

Ms. Littmann presented Facilities Services Division Communication No. 2 recommending approval of the project, Rowan New Primary Center, which authorizes staff to proceed with site acquisition and construction.

The communication will be acted upon by the Board of Education on January 8, 2002.

APPROVAL OF ADDITIONAL PARCELS FOR BELMONT NEW PRIMARY CENTER NO. 11 (OLYMPIC BOULEVARD BETWEEN ALBANY STREET AND BLAINE STREET)

Ms. Littmann presented Facilities Services Division Communication No. 3 recommending approval of three additional parcels for the Belmont Primary Center No. 11 project, which authorizes staff to proceed with site acquisition and construction.

The communication will be acted upon by the Board of Education on January 8, 2002.

CONTRACT MANAGER POSITIONS

Mr. McConnell stated that the contracts with different construction management firms expire in June 2002, and it is intended that they will be renewed against a different acquisition strategy. If consultant's contracts could be secured not through their firm, but under a management contract through the district directly, savings for the District could be substantial. The steps the District needs to take to pursue this through the State Board of Education are currently being identified.

PROJECT MANAGEMENT CONTRACTS

Dr. Crum reviewed the background, current situation, and future plans for project management contracts. Approval is being sought on January 8, 2002, to increase the contract amounts for PinnacleOne, PMA&CCG, Turner Construction, and Vanir Project Management in order to maintain and increase the staffing levels needed for the current construction program through June 2002.

UPDATE ON SAFETY AND TECHNOLOGY PROGRAM

Mr. Delker spoke on the status of the Safety and Technology projects in the BB Bond Program.

Mr. Delker responded to questions raised by the Committee.

REPORT ON PROJECTS, ENERGY SAVINGS, AND ENVIRONMENTAL BENEFITS ACHIEVED BY THE ENERGY SERVICE REQUIREMENTS CONTRACT PROGRAM (IN RESPONSE TO THE OFFICE OF INSPECTOR GENERAL'S CONCERNS STATED IN THE JUNE, 2001 AUDIT OF THE ENERGY UNIT

Ms. Roberts updated the Committee on the status of projects and goals of this program. This update is being given as set forth in the original Board report and as recommended as part of the Inspector General's Audit. From this point on, a yearly report will be made to the Facilities Committee.

STATUS OF YEAR 4 E-RATE PROJECTS

This item was deferred to the Augmented Business, Finance, Audit and Technology (BFAT) Committee.

CAPACITY ADJUSTMENT PROGRAM

Ms. Braun and Mr. Lee gave information on the current state of the mandatory busing program. Ms. Braun defined the goals, status, and purpose of the Capacity Adjustment Program.

Ms. Braun and Mr. Lee recommended the placement of 206 portable classrooms, the maximum consistent with Board policies and the Rodriguez Consent Decree, on high school campuses.

Mr. Lee gave details on the Capacity Adjustment Program in six areas.

The Committee requested additional information on the Capacity Adjustment Program and that it be reviewed at the January 15, 2002, Augmented Facilities Committee meeting.

ANNUAL RECERTIFICATION OF DISTRICT COMPLIANCE WITH MULTITRACK YEAR ROUND EDUCATION SUBSTANTIAL ENROLLMENT REQUIREMENT

Ms. Littmann stated that Facilities Services Division Communication No. 1 is the annual recertification report that demonstrates the District's compliance with the requirements for multitrack year-round enrollment in accordance with Senate Bill 50, which determines eligibility for school funding.

The communication will be acted upon on January 22, 2002.

AUTHORIZATION TO ENTER INTO A LEASE OF PROPERTY FOR DISTRICT USE: RELOCATION OF DISTRICT J ADMINISTRATIVE OFFICES

Mr. Graham presented Facilities Services Division Communication No. 1 proposing to enter into a lease agreement for District J for the property known as 5800 South Eastern Avenue, City of Commerce.

The communication was approved for transmittal to the Board of Education on January 8, 2002.

ACOUSTIC IMPACT IN THE CLASSROOM

Mr. Mark Schaffer spoke on the noise of air conditioning units in the classroom and in particular the packaged units used in the portable classrooms as well as being used as retrofit in some permanent classroom buildings.

Mr. Schaffer gave an audio demonstration showing the decibel level of air conditioning units.

SPEAKERS

Mr. David Lubman and Mr. Louis Sutherland further elaborated on Mr. Schaffer's presentation on air conditioning units.

RECEIPT OF WRITTEN REPORTS

The report on Existing Facilities Modernization was received without comment.

PUBLIC COMMENTS

Mr. George Del Rio spoke in favor of Hamasaki School's playground being repaired. He also spoke against the plans to use part of community parkland to construct East Los Angeles High School.

Mr. Michael Saulenas spoke on asbestos issues.

Ms. Lorena Jaramillo spoke on the need for more schools in Los Angeles.

Mr. Aureliano Cortez spoke on English as a Second Language issues.

Ms. Bertha Orrostieta spoke on the need for more schools where there is a lot of overcrowding. She also said that the Stanford 9 exams should be in more languages than English and should reflect the culture and language of Angelino students.

• November 20, 2001
  
• November 29, 2001
  

4. Approval of the Relocation Plan for the Priority 15 minutes Mott Smith
and Escutia Plan Schools

5. Eminent Domain Board Process 10 minutes Kathi Littmann
(No Materials)

6. Approval of Mitigated Negative Declaration for 5 minutes Angelo Bellomo
Rowan New Primary Center (Whittier Boulevard
and Gage Avenue)

7. Approval of Project for Rowan New Primary Center 5 minutes Kathi Littmann
(Whittier Boulevard and Gage Avenue)

8. Approval of Additional Parcels for Belmont New 5 minutes Kathi Littmann
Primary Center No. 11 (Olympic Boulevard
between Albany Street and Blaine Street)

9. Project Management Contracts 15 minutes Jim Delker
Kathi Littmann
Julie Crum

Augmented Facilities Committee
Tuesday, December 18, 2001
Page 2

10. Update on Safety and Technology Program 10 minutes Jim Delker

11. Report on Projects, Energy Savings, and 10 minutes Lynn Roberts
Environmental Benefits Achieved by the Energy
Service Requirements Contract Program (In
response to the Office of Inspector General's
concerns stated in the June, 2001 audit of the
Energy Unit)

12. Status of Year 4 E-Rate Projects 10 minutes Jim Althers

13. Capacity Adjustment Program 10 minutes Dale Braun
(No Materials) Ken Lee

14. Annual Recertification of District Compliance with 5 minutes Beth Hamby
Multitrack Year-Round Education Substantial
Enrollment Requirement

15. Authorization to Enter into a Lease of Property for 5 minutes Scot Graham
District Use: Relocation of District J
Administrative Offices

16. Acoustic Impact in the Classroom 10 minutes Mark Schaffer

17. Receipt of Written Reports

• Existing Facilities Modernization

The Facilities Committee may consider and act upon motions, Board Reports, or other business referred to it by the Board of Education or Committee of the Whole, with respect to any properly posted matter at a meeting immediately preceding this committee meeting, where the time between that meeting and this committee meeting is less than 72 hours. Members of the public are encouraged to review the order of business or agenda for the meetings of the Board of Education or Committee of the Whole.

Persons who wish to address the committee may sign up at the committee meeting.