Staff Present:
Ms. Beth Louargand, General Manager, Facilities Services Division
Mr. Olonzo Woodfin, Controller, Accounting and Disbursements Division
Mr. Marty Varon, Director, Budget Services and Financial Planning Division
Mr. Robert Niccum, Director, Real Estate and Asset Management Branch
Mr. Victor Placeres, Director, School Information Systems Branch
Mr. Kirk Rascoe, Director, Affirmative Action Program
Mr. Roger Rasmussen, Director, Independent Analysis Unit

Others Present: See attached list.

A video showed the manufacture of an replacement of window sashes and windows.

PRESENTATION BY THE BOND PROGRAM MANAGER

Dennis Martinez presented a revised master scheduled to the Committee. The report lists nine specific types of projects by Board District. Mr. Martinez stated that 41 percent of the projects will be completed in the first year, 21 percent the second year, and 16 percent the third year.

DAVID TOKOFSKY'S MOTION ON WHITEHOUSE PLACE PRIMARY CENTER

Bob Niccum reported that CRA has issued a letter of intent to make an offer on the four-plex property at White House Place. Although CRA did not provide a timeline for its offer,
Mr. Niccum expects to receive it shortly after the beginning of the new year. Upon receipt of the offer, Mr. Niccum will report to the Board.

BOND BB SCHOOL REPAIR AND CONSTRUCTION COMMUNITY OUTREACH PROGRAM

Joseph Adams, Perspective Enterprises, presented a community outreach plan which is designed to maximize community involvement and to stimulate local economy. Some of the activities planned are dissemination of information on the bond projects to business organizations and community groups, holding small business workshops, and advertising in local newspapers.

Mr. Adams will monitor the M/W/DVBE participation, workforce utilization by the contractors, and local participation. He will report to the Board the outcome of the Community Outreach Program.

SPEAKER

Dafer Dakhil expressed his concern on the distribution of information on the progress of the bond projects to local communities, PTA, and schools.

Ms. Louargand responded that progress reports on real projects are routinely sent to P10 (Spotlight), to the Bid Unit (for contractors), various unions, and schools have been asked to communicate the progress of bond projects through their newsletters.

The committee requested a special mailing be done on the first anniversary of the bond. The mailing should be, in addition to the schools, to voters, persons concerned with schools, and newspapers. The mailing should include status of projects and names of Bond Project Managers and their responsibilities. Erik Nasarenko will make arrangements for the first anniversary of the bond mailing.

EQUAL OPPORTUNITY REPORTS

a.Equal Opportunity Reports

Annual Purchasing Report

Kirk Rascoe presented the report which summarized efforts to solicit and monitor MBE, WBE, and DVBE participation in purchasing, personal and professional services, and construction contracts. The report contained the M/W/DVBE and expenditure statistical data for 1994-95. Mr. Rascoe also reviewed the Construction Bidder's Handbook developed by the Facilities Services Division, the Vendor Handbook which includes a vendor application form, and two bulletins listing approved minority, women, and disabled veteran business enterprises.

The second report presented by Mr. Rascoe and Mr. Frazier, Contract Compliance Officer, gave the background of the program for monitoring prevailing wages, the labor compliance procedures, and a summary of activities in 1996-97, and two tables showing penalties assessed and pending cases.

The Committee expressed strong support to establish specific, rigid rules for debarment of contractors who are violators of the prevailing wage law. Ms. Rascoe will prepare a report on the status of the tabled debarment procedures Board Report developed by Mr. Rascoe.

CAPITAL FACILITIES ACCOUNT FUND (DEVELOPER FEES)

a. Projections

Lonnie Woodfin, Controller, presented a report which reflects the projection of developer fees and the estimated available balances during this fiscal year and the succeeding four fiscal years.

Mr. Woodfin pointed out two unresolved issues. One, the Office of Public School Construction (OPSC) has disallowed certain interim housing costs. Therefore, the report shows the possibility that $26.8 million may be committed as matching share requirements for state-funded projects. The second issue relates to the vesting of interest earned on matching funds. OPSC believes interest earned on these funds should accrue to the State. Because of potential litigation, the Committee requested Mr. Woodfin to put both items on the agenda for closed session.

Mr. Woodfin informed the Committee that SB1693 requires districts to expend developer fee funds collected within five years. If the funds are not expended, districts must refund the fees. At the Committee's request, Mr. Woodfin will provide Board Members with additional information on SB1693.

Ms. Korenstein requested the Mira-Hart Bill be put on the Facilities Committee agenda for discussion.

Mr. Woodfin presented this report which provides an annual accounting of developer fees collected, interest and other income, expenditures, and amounts of refunds. The report was approved to go forward.

Marty Varon indicated this is a nonroutine report because it adds positions. The positions and resources will be funded with general funds set aside for nonreimbursable State School Lease Purchase expenditures. The Committee asked Mr. Varon to be sure the Bond Oversight Committee is informed of this general fund expenditure. The report was approved to go forward.

EDUCATION TECHNOLOGY GRANT

Victor Placeres presented a report which recommends the Superintendent be authorized to accept a grant of $1,446,544 from the Office of Public School Construction for implementation of the Education Technology Grant Program. The report was approved to go forward.

SPEAKERS

John Hall, Local 78, informed the Committee that union members were contacted by a temporary agency on behalf of the District for temporary workers and that the agency is charging 42 percent of their wages a fee. Ms. Korenstein requested Mr. Hall to compile the information and submit it to Ms. Louargand who will follow-up.

Richard Slawson, Los Angeles County Federation of Labor AFL-CIO, spoke to the same issue of the temporary agency charging fees. Ms. Korenstein requested Ms. Louargand to resurrect the direct hiring agreement which was tabled because of accounting and personnel technicalities.

Rockell Stiles, Bond Oversight Coordinator, requested the Oversight Committee's recommendations and resolutions be regularly scheduled for the full Board's regular meetings on Mondays. Ms Castro stated that she extended an invitation to Mr. Soboroff to present to the Facilities Committee recommendations and resolutions passed by the Oversight Committee. Any items requiring Board action, will then go to the full Board.

Ms. Castro announced that staff has developed a five-year phasing program to support the greening proposal presented to the Facilities Committee by the Oversight Committee. The first year of the greening budget is approximately $950,000. In order to effectively implement and maintain the greening project, the budget includes an increase in gardeners, start-up costs, and ongoing costs. She requested the five-year phasing-in of gardening services proposal be sent by Ms. Louargand to all Board Members, the Superintendent, and other staff. District funding can be provided by a budget addition in next year's budget or a motion can be made at any time by a Board Member.

Ms. Korenstein stated that the greening project needs to include all schools not just schools with Bond paving projects. She expressed disappointment at the denial of the District's request for Proposition K funds for the greening projects. She requested a report on the approved requests for Proposition K funds.

Because the next regularly scheduled Facilities Committee meeting is a holiday (January 1), the January meeting has been scheduled to January 22, 1998, 10:00 a.m., Board Room.