External Member Present:
Mr. Timothy Buresh
Proposition BB Blue Ribbon Citizens Oversight Committee Member Present:
Mr. Scott Folsom
Staff Present:
Mr. James A. McConnell, Jr., Chief Facilities Executive
Dr. Joseph P. Zeronian, Chief Financial Officer
Ms. Yoshi Fong, Controller, Accounting and Disbursements Division
Ms. Kathi Littmann, Deputy Chief Executive, School Building Planning
Mr. Jim Delker, Acting Deputy Chief of Existing Facilities
Mr. Fabian Nuñez, Director, Legislative and Governmental Affairs
Mr. Charlie Anderson, Director, New Construction
Ms. Beth Hamby, Director, Facilities, Grants and Funding
Mr. Edwin J. Van Ginkel, Senior Facilities Executive At Large
Mr. Jim Althers, E-Rate Director, Information Technology Division
Ms. Vivian Castro, Assistant Legislative Analyst
Mr. Secundino Garcia, Program Analyst, Independent Analysis Unit
Mr. McConnell announced that:
€The final draft of the Strategic Execution Plan for New Construction will be presented to the
Committee today.
€Mr. Delker will update on the progress of the Existing Facilities and Modernization plans.
€The ribbon cutting for Belmont Primary Center No. 3 is scheduled for December 11, 2001.
€The Real Estate Branch will give an update on the leasing and asset management reorganization.
€The District is in the process of making offers on properties. The Board has authorized around 40
offers to be made and over half of these have been made to members of the public.
APPROVAL OF THE OCTOBER 16, 2001, FACILITIES COMMITTEE MEETING MINUTES
The October 16, 2001, minutes were approved as presented.
APPROVAL OF PROJECT AND APPROVAL OF MITIGATED NEGATIVE DECLARATION
Ms. Littmann noted that Item 8, Approval of Project, and Item 7, Approval of Mitigated Negative Declaration, were tied together and Ms. Young motioned to move both these items to the Board.
In response to a question raised by Ms. Korenstein, Ms. Littmann replied that there is a specific set of noticing requirements that are followed when a CEQA document goes out for review and approval as well as when it comes to the Board for action.
The following projects were approved to go forward to the Board for action on November 27, 2001:
€Monroe New Elementary School No. 2
€LA New Primary Center No. 5
€Jefferson New Elementary School No. 1
€South Gate New Elementary School No. 7
€Ascot Addition
EXECUTION PLAN FOR NEW FACILITIES
Ms. Littmann stated that the intent of this document is to give a roadmap for completing 158 projects totaling 76,831 seats. This roadmap is directed by several guiding principles that are the basic elements of all parts of the strategic plan.
The strategic part of the plan describes how these guiding principles influenced the design of the management structure. She also highlighted some risk factors and challenges facing LAUSD's completion of the new schools program.
Ms. Littmann stated that the execution plan is built from the project level up, based on an integrated database that has all the information about the projects, identifies their critical milestones and budgets, and gives detailed delivery methods on how LAUSD is going to go about executing each one of those projects.
Ms. Littmann said this document is marked draft and asked that any questions, comments, or clarifications on this document be submitted within the next few weeks because the final plan will be issued on December 18, 2001.
Mr. Lansing and Ms. Young introduced a resolution that will appear on the regular board agenda for November 27, 2001. The resolution would establish a threshold for budgets under the priority master plan, requiring the Facilities Division to return and present to the Board a request to expand the budget for any individual project if and when it is projected to exceed its original budgeted amount by five percent. It would also require the Facilities Division to provide a written explanation of any increase regardless of whether or not the budget has surpassed the five percent threshold.
The Committee discussed the hiring schedule for permanent staff members and the different ways to cut back on consultant costs.
Mr. Buresh initiated a discussion regarding the scheduling of Resolutions of Necessity.
Ms. Littmann responded to questions raised by the Committee.
SPEAKER
Mr. Gene Krischer, representing Friends of the Children, spoke in favor of sustainable school design and on conservation efforts.
STATUS OF EXECUTION PLAN FOR EXISTING FACILITIES
Mr. Delker advised that the formulation of an execution plan is on schedule. Phase 2 has been completed and the next stage is beginning.
Mr. McConnell noted that a first draft of the execution plan for existing facilities and the finance strategy for this plan will be presented in January.
In response to a question raised by Mr. Tokofsky, Ms. Hamby stated that there are no more state modernization monies available from Proposition 1A.
FINANCE STRATEGY FOR THE DISTRICT'S NEW FACILITIES PROGRAM
Dr. Zeronian presented an overview of the Finance Strategy for the District's New Facilities Program.
Mr. Nuñez summarized a number of bond legislation scenarios.
AUTHORIZATION FOR STAFF TO PROCEED WITH THE EXPENDITURE OF FUNDS FOR REAL ESTATE DUE DILIGENCE, ENVIRONMENTAL STUDIES AND DESIGN ACTIVITIES REQUIRED FOR AN ADDITIONAL PARCEL FOR THE PROPOSED ESCUTIA PROJECT AT GRATTS NEW PRIMARY CENTER
Mr. Van Ginkel presented Facilities Services Division Communication No. 7 authorizing staff to proceed with the expenditure of funds for real estate due diligence, environmental studies and design activities required for the additional parcel for the proposed Escutia project at the Gratts New Primary Center.
The communication was approved for transmittal to the Board of Education on November 27, 2001.
LAUSD LEASING AND ASSET MANAGEMENT REORGANIZATION‹UPDATE ON INSPECTOR GENERAL'S AUDIT OF REAL ESTATE AND ASSET MANAGEMENT BRANCH
Mr. Van Ginkel described the organizational changes made in Leasing and Asset Management and the progress made in implementing the Inspector General's recommendations.
Mr. Van Ginkel also spoke about the final draft of the Policies and Procedures Manual. The intent of the manual is to provide a uniform way for local districts to go about leasing space.
AUTHORIZATION TO RENEW LEASE AT 611 WEST 6TH STREET FOR DISTRICTS I AND J
Mr. Van Ginkel presented Facilities Services Division Communication No. 2 authorizing staff to execute a lease renewal agreement for space occupied by Districts I and J at 611 West 6th Street.
The communication was approved for transmittal to the Board of Education on November 27, 2001.
STATUS OF YEAR 4 E-RATE PROJECTS
Mr. Althers gave a progress update on Year 3 and Year 4 E-Rate Projects. He highlighted the next steps in this program and said that these steps had been initiated this week.
CAPACITY ADJUSTMENT PROGRAM
Mr. Lansing announced that this item will be reviewed at the December Augmented Facilities Committee meeting.
CAPITAL FACILITIES FUND (DEVELOPER FEES) OPERATING STATEMENT FOR THE 2000-2001 FISCAL YEAR
Ms. Fong presented Accounting and Disbursements Division Communication No. 1 concerning the operating statement for developer fees for the 2000-2001 fiscal year.
The communication was approved for transmittal to the Board of Education on November 13, 2001.
Ms. Fong summarized the Report on Uses and Commitments of Developer Fees and described which projects can receive funding from developer fees and other ways developer fees are used.
RESOLUTION TO FILE AN APPLICATION FOR FUNDING FROM K-3 CLASS SIZE REDUCTION FACILITIES FUNDING PROGRAM
Ms. Hamby presented Facilities Services Division Communication No. 1 recommending approval of a resolution to file an application for the K-3 Class Size Reduction Facilities Funding Program.
The communication was approved for transmittal to the Board of Education on November 27, 2001.
AUTHORIZATION TO FILE A 2001/2002 WASTE TIRE PLAYGROUND COVER GRANT APPLICATION TO THE CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD FOR NINETY-SECOND STREET ELEMENTARY SCHOOL AND TO DESIGNATE A REPRESENTATIVE TO EXECUTE ALL DOCUMENTS NECESSARY FOR THE COMPLETION OF THE PROJECT AS DESCRIBED IN THE APPLICATION
Ms. Hamby presented Facilities Services Division Communication No. 7 recommending approval of a resolution authorizing the filing of a 2001/2002 Waste Tire Playground Grant application with the California Integrated Waste Management Board
The communication was approved for transmittal to the Board of Education on November 27, 2001.
RECEIPT OF WRITTEN REPORTS
The following reports were received without discussion:
€Legislative Update on Facilities Issues
€Existing Facilities Modernization
€Status of State Allocation Board Applications for Funding New Construction Projects
3. Execution Plan for New Facilities 30 minutes Kathi Littmann
4. Status of Execution Plan for Existing 10 minutes Jim Delker
Facilities
(No Materials)
5. Finance Strategy for the District's New 15 minutes Joe Zeronian
Facilities Program
6. Authorization for Staff to Proceed with the 5 minutes Kathi Littmann
Expenditure of Funds for Real Estate Due
Diligence, Environmental Studies and
Design Activities Required for an Additional
Parcel for the Proposed Escutia Project at
Gratts New Primary Center
7. Approval of Mitigated Negative Declaration 15 minutes Angelo Bellomo
for:
Augmented Facilities Committee
Tuesday, November 20, 2001
Page 2
8. Approval of Project: 15 minutes Kathi Littmann
10. Authorization to Renew Lease at 611 West 5 minutes Scot Graham
6th Street for Districts I and J
11. Status of Year 4 E-Rate Projects 10 minutes Jim Althers
12. Capacity Adjustment Program 10 minutes Dale Braun
(No Materials) Ken Lee
13. Capital Facilities Fund (Developer Fees) 5 minutes Yoshiko Fong
Operating Statement for the 2000-2001
Fiscal Year
14. Resolution to File an Application for 5 minutes Beth Hamby
Funding From K-3 Class Size Reduction
Facilities Funding Program
15. Authorization to File a 2001/2002 Waste 5 minutes Beth Hamby
Tire Playground Cover Grant Application to
the California Integrated Waste Management
Board for Ninety-Second Street Elementary
School and to Designate a Representative to
Execute All Documents Necessary for the
Completion of the Project as Described in
the Application
Augmented Facilities Committee
Tuesday, November 20, 2001
Page 3
16. Receipt of Written Reports
18. Items Referred to the Facilities Committee by the Board of Education or Committee of the
Whole¨
The Facilities Committee may consider and act upon motions, Board Reports, or other business referred
to it by the Board of Education or Committee of the Whole, with respect to any properly posted matter at
a meeting immediately preceding this committee meeting, where the time between that meeting and this
committee meeting is less than 72 hours. Members of the public are encouraged to review the order of
business or agenda for the meetings of the Board of Education or Committee of the Whole.
19. Public Comments
Persons who wish to address the committee may sign up at the committee meeting.