Oversight Committee Members Present:
Mr. David Abel, L.A. Economy and Efficiency Commission
Dr. Kenneth Ballard, Tenth District PTSA
Mr. John Hakel, Associated General Contractors of California
Mr. Michael Lehrer, American Institute of Architects
Mr. Cliff Mansfield, Thirty-First District PTSA
Mr. Anastacio Medina, American Lung Association
Mr. Tyler McCauley, L.A. County Auditor/Controller's Office
Mr. Richard Slawson, L.A. County Federation of Labor AFL-CIO
Ms. Rockell Stiles, BB Oversight Committee Coordinator
Mr. Steven Soboroff, Senior Advisor to the Mayor
Staff Present:
Ms. Lynn M. Roberts, General Manager, Facilities
Mr. Gordon Wohlers, Assistant Superintendent, Policy Research and Development/School
Management Services
Mr. Ron Restivo, Principal Realty Agent, Real Estate and Asset Management Branch
Mr. Lyle Smoot, State Building Program Coordinator
Mr. William T. Panos, Director, Environmental Health and Safety Branch
Ms. Yi Hwa Kim, Deputy Director, Environmental Health and Safety Branch
Ms. Jeanne Marmalesfsky, Deputy Director, Project Management and Construction Branch
Ms. Kathi Littmann, Acting Deputy Manager, Facilities Division
Mr. Mike DeLuca, Deputy Director of Real Estate and Asset Management Branch
Mr. Robert Hamm, Deputy Director, Operations, Maintenance and Operations Branch
Dr. Roger Rasmussen, Director, Independent Analysis Unit
Dr. Charles Schepart, Program Analyst, Independent Analysis Unit
Others Present: See attached list.
Status of Funding for Los Angeles Unified School District
Maintenance of BB Greening Program
Closure of Palisades High School
Mr. Richard Boyd reported that discussion with vendors was held on wireless technology and that
further meetings are needed before a final report can be made to the Committee.
Mr. Soboroff requested a draft resolution be prepared recommending working collaboratively
between the District and the City of Los Angeles in order to reduce the costs for updated
technology for schools and various city agencies.
PROGRESS REPORT ON PAYMENT TO 3DI O'BRIEN KRIETZBERG PROGRAM
MANAGEMENT SUBCONSULTANTS AND PAYMENTS TO CONTRACTORS
Mr. Tom Bishop stated that since the implementation in October of the new change order
procedure, contractors are receiving faster payments. He also proposed that 3DI-OK take over
payments to the project management firms.
STATUS OF YEAR TWO AUDIT OF BB EXPENDITURES
Ms. Lynn Roberts informed the Committee that the investigation of project management firms
inappropriately charging work to Proposition BB is ongoing and that when it is completed a report
will be made to the Committee. The Oversight Committee requested the audit be expanded, if not
already included, to include the District's use of BB funds and reimbursement by the District of
advanced BB funding.
CHANGES IN CONTAMINATION/METHANE REQUIREMENTS FOR NEW SCHOOLS
This item was rescheduled for the next meeting of the Oversight Committee.
UPDATE ON SELECTION PROCESS OF ARCHITECTS AND ENGINEERS
Ms. Lynn Roberts, Mr Bishop, and Mr. Kirk Rascoe reported on their progress in revising the
District's selection process for architects and engineers. A final selection has not yet been
completed. Mr. Bishop proposed 3DI-OK be responsible for selecting architects and engineers for
new construction projects.
Speakers:
Mr. John Morris, Mr. Ron Garcia, and Ms. Elena Jubany.
Mr. Geoffrey Smith, Area Facilities Services Director, and Ms. Lupe Sonnie, Principal of Lincoln
High School, requested that an additional item (No.15) be added to the criteria. It would read:
As requested by the Lincoln High School administration, air conditioning units that will be removed during the modernization process will not be temporarily connected for operation.
The addition of item 15 to the restoration criteria was approved by the Oversight Committee.
Mr. Soboroff requested a resolution be drafted which would ask the District to identify all historical
buildings in the District.
REVISED BB PROGRAM HIERARCHICAL AND REPORTING STRUCTURE
Mr. Bishop summarized the Program Manager's proposal to take over more responsibilities of the
Proposition BB School Repair and Construction Program. He also stated that finalization of the
revised organization should be completed at a meeting next Tuesday.
Before hearing public comments, Mr. Soboroff requested that Items 2, 5, and 6 on the
Facilities Committee Agenda be taken out of order.
PUBLIC COMMENT
The following speakers expressed their views on various issues:
Ms.Dolores Ratcliff
Mr. Eugene Krischer
Status Report on the Use of the Robinson-May Site in the San Fernando Valley
Status Report on Roofing Projects.
Mr. Guillermo Aguilar, Greening Coordinator, gave the status of the Year-One Greening/Paving
Program. Also included in the report was the status of the Cool Schools and Sustainable
Schools Programs. Budget, maintenance of the green areas, staffing problems and
recommended solutions to the problems were discussed.
The Committee requested Mr. Aguilar prepare a resolution recommending the separation of paving and greening funds for the Oversight Committee.
STATE ALLOCATION BOARD (SAB MEETING)
Mr. Lyle Smoot stated that the Office of Public School Construction is currently taking
approximately 120 days to process applications to the SAB. Mr. Smoot then reviewed the status of
District applications for funding for modernization, air conditioning, and safety and technology
projects.
CLASSROOMS FOR KIDS
Mr. Bishop presented a new schools construction summary report on 100 sites. A school-
by-school review followed. District staff and 3 DI-OK staff responded to questions and requests of
the Committee.
Mr. William Panos requested the timeline to complete all requirements of the DTSC be adjusted‹ that is should be 10-12 months.
AUTHORIZATION TO CANCEL CONSTRUCTION PROJECTS NOT IN THE FACILITIES
MASTER PLAN
The Committee agreed the report should go forward to the full Board for a decision.
(Discussion on this report took place during the Classrooms For Kids presentation.)
CALIFORNIA SCIENCE CENTER (CSC)
Ms. Esther Feldman, CSC, requested Board approval to advance $250,000 for moving CSC staff
out of the Armory Building to stay on schedule for a fall 2003 opening of the school.
The Committee approved submitting a proposal to the Board for action on December 14 provided CSC guarantees that the $250,000 will be reimbursed to the District whether or not the State approves the project.
(Discussion on this report took place during the Classrooms For Kids presentation.)
ENVIRONMENTAL ISSUES/ASBESTOS
Mr. Panos made a presentation on the methods used by Environmental Health and Safety Branch to
detect and manage asbestos in District schools. He also reported on the status of asbestos
inspections and cleaning operations at several schools impacted by current construction projects.
Speakers:
Mr. Mike Saulenas distributed materials to the Committee and spoke regarding his environmental
concerns.
Mr. Howard Watts spoke of the need to provide materials to the public.
ROHMAN REPORT‹ACTION PLAN
Mr. Panos gave the status of the recommendations in the draft Public Interest Investigations report. He informed the Committee that the transfer of the Asbestos Technical Unit from Maintenance and Operations Branch to the Environmental Health and Safety Branch will take place on Monday, November 22.
APPROVAL OF A SPECIFIC SITE FOR FEASIBILITY STUDIES FOR MASTER PLAN
PROJECTS
Mr. Ron Restivo gave a brief description of the following sites recommended for study.
a. East Valley New Senior High School No. 1 (Target Store on Laurel Canyon Blvd.)
The report was postponed by the Committee.
Speakers:
The following speakers addressed the Committee on the two Cahuenga sites:
Ms. Loretta Lindholm
Ms. Sue Welsh
Mr. George Richter
Mr. Steven Bingler
Ms. Lesley Felton
The two Cahuenga reports were approved to go forward to the Board on November 23 with action anticipated on December 14.
APPROVALS OF A SPECIFIC SITE FOR FEASIBILITY STUDIES FOR ESCUTIA PLAN
PROJECTS
Mr. Restivo gave a brief description of the sites recommended for study.
The two reports were approved to go forward to the Board on November 23 with action anticipated
on December 14.
DEFAULT OF CONTRACTOR AND DECLARATION OF NONRESPONSIBILITY,
LI‹CON CONSTRUCTION, INC.
Tom Leslie, Chief Construction Inspector, stated the reasons for the recommendation to
default and to declare Li-con Construction, Inc., a nonresponsible bidder.
Speaker:
Arthur Aslanian, President of Li-con objected to the recommendations.
Mr. Aslanian was informed that he could address the Board on December 14 before a vote is taken.
MOTIONS INTRODUCED BY BOARD MEMBERS
Renaming of West Granada Hills High School.
Development of Policy Regarding Payments in Excess of Pair Market Value
Reexamination of School Site Standards
There were no objections to all three motions going forward to the Board for action on November 23.
REQUESTS FOR PROPOSALS (RFP) FOR COMMUNITY OUTREACH
Ms. Kathi Littmann stated that a financial and thoroughly reviewed draft RFP should be completed in
approximately two weeks, and that a prebid meeting of proposers should take place in mid-December.
The Interviews and selection of organizers should take place in mid-January.
DRAFT SITE SELECTION PROCESS
Ms. Littmann stated that there are three issues that still need to be addressed regarding revisions to
the site selection process:
(1) staffing, reorganization, and method(s) for site selection,
(2) incorporating the community outreach proposal, and
(3) how to address the creation of "small" schools which do not meet the criteria in the current
Master Facilities Plan
She also informed the Committee that the protocols for pricing options are being prepared by
Mr. Van Ginkel of Arthur Andersen. The protocols will provide the Board with the financial
information for alternatives in the updated Master Plan.
Ms. Littmann expects the final site selection process should be ready for Board approval by the beginning of February.
CHARTER SCHOOL POLICY ON FACILITIES
Ms. Roberts stated that staff is working on the final issue which is the ownership of property. She
anticipated a final policy will be ready for the Committee on December 9.
IMPLEMENTATION OF INTEGRATED PEST MANAGEMENT POLICY (IPM)
Ms. Roberts reported that substantial progress has been made on this issue and that District staff is
working with the IPM Team on the policy.
PUBLIC COMMENTS
Mr. Eugene Krischer and Mr. Howard Watts spoke regarding various issues.
ADJOURNMENT
The meeting was adjourned at 8:00 p.m.