Bond Oversight Committee Member Present:
Mr. Scott Folsom

External Members Present:
Mr. Dan Basalone, Associated Administrators of Los Angeles
Mr. Howard Lappin, Los Angeles County Alliance for Student Achievement

Staff Present:
Mr. James A. McConnell, Jr., Chief Facilities Executive
Mr. Rick Knott, Controller
Mr. Guy Mehula, Deputy Chief Facilities Executive, New Construction
Mr. Jim Delker, Acting Deputy Chief Facilities Executive, Existing Facilities
Dr. James Alther, Director, Strategic Planning for Information Technology Division
Mr. Dave Jensen, Acting Deputy Director of Environmental Assessment, Office of Environmental Health and Safety
Ms. Jackie Barham, Deputy Director of Project Support, School Occupancy Transition Unit
Mr. Paul Baker, Valley Regional Director
Mr. Secundino Garcia, Program Analyst, Independent Analysis Unit

Mr. McConnell announced that one ribbon cutting ceremony for Richard Riordan Primary Center (October 16, 2003) and two groundbreaking ceremonies for Manual Arts Elementary School No. 3 (November 5, 2003) and Marshall New Primary Center No. 1 (November 6, 2003) were held. He then gave an update of the New Construction program.

Mr. McConnell briefly spoke about staff repair activities related to flood damage and power outages due to the heavy rain storm on November 15, 2003.

CEQA AND PROJECT APPROVAL MOUNT WASHINGTON ELEMENTARY SCHOOL

Mr. Jensen described the California Environmental Quality Act (CEQA) review. Mr. Baker described the project.

Mr. Folsom commended staff for their efforts and as a community member and as Vice President for Education of the Los Angeles 10th District Parent Teacher Student Association, he recommended this project move forward for Board action.

Mr. Folsom and Mr. McConnell responded to the Committee's questions regarding the project budget.

Later in the meeting, the Committee unanimously recommended that the report be placed on the November 25, 2003, Regular Board Meeting Receipt Calendar.

CAPITAL FACILITIES FUND (DEVELOPER FEES) 2002-03 ANNUAL REPORT

Mr. Knott explained the report and said the attachment to the report details the uses of these funds during the specified year.

There was no discussion by the Committee.

Later in the meeting, the Committee unanimously recommended that the report be placed on the November 25, 2003, Regular Board Meeting Receipt Calendar.

MEASURE K DRAFT REVISION TO EXISTING FACILITIES BOND PROJECTS STRATEGIC EXECUTION PLAN

Mr. Delker explained that the Strategic Execution Plan was issued in May 2002 and was revised in May 2003. What is being presented today is the second revision to this document and contains the Measure K repair and modernization projects as well as early childhood development projects. He then described the project selection and prioritization process.

Mr. Delker responded to the Committee's questions regarding State modernization funding and unfunded projects.

The report was unanimously recommended by the Committee to be placed on the November 25, 2003, Regular Board Meeting Receipt Calendar.

NEW SCHOOL COMMISSIONING/FURNITURE AND EQUIPMENT

Mr. Mehula invited Ms. Barham to present this item.

Ms. Barham explained the process for choosing and acquiring furniture and equipment (F&E) for new school sites. Mr. Mehula and Ms. Barham responded to the Committee's questions regarding:

• the role of teachers and principals in the choice and acquisition process,
  
• the maintenance of a current and viable F&E inventory database,
  
• the flexibility of furniture placement within the classroom,
  
• the use of recycled and donated F&E,
  
• coordination and cooperation between School Management Services and School Occupancy Transition Unit (SOTU),
  
  • charter school F&E funding,
    
  • warranties for equipment and tracking the durability of F&E,
    
  • showroom utilization,

    
    
    

• evaluation of F&E that is currently available in the inventory database,
  
• staffing of SOTU,
  
• community involvement during the F&E acquisition process, and
  
• flexibility for small learning communities.

Mr. Mehula indicated he would provide this information. (Mr. Tokofsky was briefed on the funding of the SOTU on November 20, 2003. Information on the COPs will be provided by December 12, 2003.)

Mr. Lansing asked to receive information regarding the District's plans to upgrade and replace F&E in existing facilities.

Mr. Mehula indicated he would provide this information. (This information will be provided by December 12, 2003.)

APPROVAL OF THE OCTOBER 16, 2003, AUGMENTED FACILITIES COMMITTEE MEETING MINUTES

Mr. Tokofsky requested the minutes reflect the status of requests for information.

(The status of requests for information will be included in the minutes beginning with the November 13, 2003, Facilities Committee Meeting minutes.)

The minutes were approved by the Committee as presented.

RECEIPT OF WRITTEN REPORTS

The following reports were received without discussion:

€ Asbestos Technical Unit‹August and September
€ Measure K‹IT Projects Monthly Status
€ Annual Report on DVBE Participation
€ Quarterly Greening Report

PUBLIC COMMENTS

There were no public comments.

2. Approval of the October 16, 2003 Augmented Facilities 3 minutes Jim McConnell
Committee Meeting Minutes

3. CEQA and Project Approval Mount Washington Elementary 5 minutes Dave Jensen
School Paul Baker

4. Capital Facilities Fund (Developer Fees) 2002-03 Annual 5 minutes Ken Gotsch
Report

5. Measure K Draft Revision to Existing Facilities Bond 30 minutes Jim Delker
Projects Strategic Execution Plan

6. New School Commissioning/Furniture and Equipment 15 minutes Guy Mehula
Jackie Barham
7. Receipt of Written Reports

• Asbestos Technical Unit
  
• Measure K - IT Projects Monthly Status
  
• Annual Report on DVBE Participation
  
• Quarterly Greening Report

The Facilities Committee may consider and act upon motions, Board Reports, or other business referred to it by the Board of Education or Committee of the Whole, with respect to any properly posted matter at a meeting immediately preceding this committee meeting, where the time between that meeting and this committee meeting is less than 72 hours. Members of the public are encouraged to review the order of business or agenda for the meetings of the Board of Education or Committee of the Whole.