Bond Oversight Committee Member Present:
Mr. Scott Folsom

Staff Present:
÷Mr. James A. McConnell, Jr., Chief Facilities Executive
Mr. Timothy Buresh, Chief Operating Officer
Dr. Ted Alexander, Associate Superintendent, Specially Funded and Parent/Community Programs Division
Mr. Guy Mehula, Deputy Chief Facilities Executive, New Construction
Mr. Jim Delker, Acting Deputy Chief Facilities Executive - Existing Facilities
Mr. Scot Graham, Real Estate Director
Mr. James Alther, Director, Strategic Planning for Information Technology Division
Mr. Terry Dillon, Regional Director, New Construction
Mr. Terry McConville, Director of Litigation Research, Office of the General Counsel
Mr. Rod Hamilton, Development Manager, Real Estate
Mr. Jess Womack, Associate General Counsel II, Facilities Services Division
Mr. Dave Jensen, Acting Deputy Director, Office of Environmental Health and Safety
Mr. Secundino Garcia, Program Analyst, Independent Analysis Unit

In response to Ms. Sanchez' remarks as well as other statements submitted to the Committee by CSEA, Mr. Tokofsky asked staff to provide responses to these statements, and in particular, provide information regarding Ms. Kathi Littmann contracting with the District. Mr. Lansing and Mr. Tokofsky asked that the issue regarding outside contractors be addressed by staff and that the response include differentiation between compensation from general fund money and compensation from bond and other funds.

REMARKS

Mr. McConnell announced:

€Of the 159 projects in the new construction program, 11 projects are now complete. The most recent project completed is the addition to Wilton Elementary School for 276 new seats.

€The Board's June 10, 2003, approval of entering into a development agreement for the delivery of Orthopaedic High School Medical Magnet, which will yield nearly 800 new high school seats, and the award of three other construction contracts for playground projects brings the current total of projects under construction to 47. This is an increase in the number of projects indicated in this month's Monthly Program Status Report for New Construction.

€Thirty-five percent of the New Construction program is complete or under construction.

€There are a few groundbreakings of note: one last week for Wilson New Elementary School and one next week for South Gate Elementary School No. 7. Mr. McConnell noted that South Gate Elementary School No. 7 will be the permanent replacement for the temporary Tweedy Elementary School site.

€8,800 projects of 11,900 BB projects are completed or underway and Mr. Delker will present Revision 1 to the May 2003 Strategic Execution Plan for Existing Facilities at today's meeting.

€The Facilities Services Division continues to execute and manage the $3,625 billion construction program while only spending $2.4 million of general funds on administration costs for consultants.

Mr. Mehula responded to the Committee's questions regarding construction delays at Richard Riordan Primary Center, how the Facilities Services Division determines significant project delays, and how and when such delays are communicated to the Board.

Mr. Tokofsky requested a current organizational chart of the Facilities Services Division. Mr. McConnell said that one would be provided to him.

STRATEGIC PLANNING FOR MEASURE K INFORMATION TECHNOLOGY

Mr. Alther summarized the Measure K Information Technology Strategic Execution Plan including the types of projects included, the program/project management to be utilized for the plan, and the challenges to the successful execution of the plan. He mentioned that this plan will be discussed at the June 19, 2003, School Construction Bond Citizens' Oversight Committee (BOC), and hopefully within the next month, the execution plan will be finalized and will come forward to this Committee, the BOC, and the Board for approval.

SPEAKER

Mr. Howard O. Watts spoke on the following items being presented later in the meeting: Authorization to Negotiate and Enter into a Sublease Agreement for Adult Education Classroom Use at 2525 Firestone Boulevard, South Gate (South Gate Community Adult School); Renegotiation of Project Stabilization Agreement with the Los Angeles and Orange County Building and Construction Trade Council; and Revision 1 to the May 2003 Strategic Execution Plan for Existing Facilities.

Mr. Alther responded to the Committee's questions and concerns regarding resources and staff needed to service and maintain this expansion, and the funding of electrical requirements and capacity required to execute the plan. Mr. McConnell stated that the Facilities Services Division currently has no money to commit to the electrical work as stipulated in the plan and asked that the plan be revised to reflect this.

RENEGOTIATION OF PROJECT STABILIZATION AGREEMENT WITH THE LOS ANGELES AND ORANGE COUNTY BUILDING AND CONSTRUCTION TRADE COUNCIL

Mr. Womack outlined five major provisions of the renegotiated agreement. He then responded to the Committee's questions concerning the third-party administrator and what options this agreement provides if it becomes necessary to look outside the area for qualified contractors.
The report was approved to go forward to the Board with action anticipated on June 24, 2003.

REVISION 1 TO THE MAY 2003 STRATEGIC EXECUTION PLAN FOR EXISTING FACILITIES

Mr. Delker explained Revision 1 to the May 2003 Strategic Execution Plan for Existing Facilities. The revision includes minor corrections as well as the detailed schedule of all asbestos abatement projects which became available after the final plan had been submitted. All revised and supplementary pages should be included with the May 2003 Strategic Execution Plan.

There was no discussion by the Committee.

MONTHLY PROGRAM STATUS REPORT FOR EXISTING FACILITIES

Mr. Delker summarized the monthly status report. Regarding the progress of the safety and technology projects, he noted that staff intended to execute the projects under the design/build method and that a Request for Qualifications has been advertised and will be followed by a Request for Proposal slated to be advertised in August.

There was no discussion by the Committee.

AMENDMENT TO ADD THREE PROJECTS (OSO ES, HESBY ES, AND HUGHES MS) TO THE JANUARY 2003 STRATEGIC EXECUTION PLAN FOR NEW CONSTRUCTION

Mr. Mehula outlined the budget and schedule for the completion of these three projects. He noted that by completing these projects under an aggressive schedule, it is hopeful that operational seats will be available by September 2004 for the start of the school year.

He then summarized the benefits of these projects including: There would be no relocations required since the properties were already owned by the District, and the projects would provide quick and relatively inexpensive seats that would address critical high school needs in 2004. He invited Ms. Debbie Leidner, Local District A Superintendent, and Mr. Bob Collins, Local District C Superintendent, to present to the Committee the educational programs proposed for these schools

SPEAKERS

Ms. Shirley Blessing communicated to the Committee a message from Councilman Dennis Zine saying that he supports his constituents in their valid concerns if Hughes and Oso proceed as planned. She voiced her opposition to the proposed projects.

Mr. Bob Blessing and Mr. Brian McDonald voiced opposition to the proposed projects.

Ms. Carmen Aguirre voiced support for the proposed Hughes Middle School project.

Ms. Elena Arroyo voiced concern over the traffic implications and safety issues of the proposed Hughes Middle School project.

Mr. Barry Chass voiced support for the proposed Hesby Elementary School project.

Mr. David Rattray voiced support for the proposed projects.

Ms. Canter stated that Councilman Zine supports these projects and shares her concerns on traffic, parking, and safety impacts to the community. She also submitted two e-mails received from Adonna Goldstein and from Richard Krzemien who both voiced support for the proposed projects.
Mr. Mehula, Mr. Dillon, and staff responded to the Committee's questions and concerns regarding community outreach and input, design efforts on these projects, demographic information for each school area, funding issues, and the relocation of current schools located at the sites.

Mr. Lansing asked staff to report back to the Committee members additional demographic information supporting these three projects.

Mr. McConville responded to the Committee's questions regarding magnet and academy schools.

Mr. Lansing asked that staff consider areas in his district, and in particular, Banning and Carson High Schools, when beginning planning for the next bond.

Mr. Lansing then informed everybody of the new committee voting procedures. The Committee approved this report to go forward to the Board with action anticipated on July 8, 2003.

MONTHLY PROGRAM STATUS REPORT FOR NEW CONSTRUCTION AND SMALL BUSINESS ENTERPRISES STATUS REPORT

Mr. Mehula summarized the monthly program status report including relocations completed, design approval status, bids status, Phase II status, Measure K Charter School Policy, and Richard Riordan Primary Center.

Mr. Lansing reiterated that the Board needed to be notified when a project becomes significantly delayed. Mr. Mehula confirmed that staff currently practices such policy and will continue to do so in the future.

AUTHORIZATION TO NEGOTIATE AND ENTER INTO A SUBLEASE AGREEMENT FOR ADULT EDUCATION CLASSROOM USE AT 2525 FIRESTONE BOULEVARD, SOUTH GATE (SOUTH GATE COMMUNITY ADULT SCHOOL)

Mr. Graham summarized the report and highlighted the benefits of entering into a sublease agreement at 2525 Firestone Boulevard.

There was no discussion by the Committee.

PROJECT APPROVAL OF CENTRAL SHOPS ANNEX (NEWTON POLICE PROJECT)

This report was adopted by the Board at its Special Board Meeting held June 17, 2003, at 12 noon.

AUTHORIZATION FOR STAFF TO PROCEED WITH THE EXPENDITURE OF FUNDS FOR REAL ESTATE DUE DILIGENCE, ENVIRONMENTAL STUDIES AND DESIGN ACTIVITIES REQUIRED TO DELIVER THE PROPOSED PRIORITY PLAN PROJECT, SOUTH LOS ANGELES AREA NEW HIGH SCHOOL NO. 3 (SOUTHWEST CORNER OF SLAUSON AVENUE AND HOOVER STREET)

Mr. Hamilton outlined the project and stated that the proposed school would relieve Manual Arts High School.

SPEAKERS

Mr. William Elkins, Senior High Director for Local District G representing Superintendent Renee Jackson, voiced support of this project. He further deferred his time to Edward Robillard, Principal of Manual Arts High School, who voiced his support for this project.

Mr. Pedro Sanchez and Ms. Rose Jackson voiced their support for this project.

Mr. James Noble, an administrator in Local District G, spoke on behalf of Ms. Jackson and expressed the desire to make this proposed school a science academy.

Mr. Eddy Garcia asked staff to consider the K-Mart parking lot as an alternative to the proposed site. He also stated that there was not adequate community notification concerning this project and that the community was concerned about relocation benefits.

RECEIPT OF WRITTEN REPORTS

The following reports were received without discussion:

€Asbestos Technical Unit Monthly Report on AHERA Compliance
€E-Rate Status Report

PUBLIC COMMENTS

Mr. Gene Krischer yielded his time to Mr. Mark Gentili from the Department of Water and Power who made a presentation on water conservation efforts.

3. Renegotiation of Project Stabilization Agreement with the 10 minutes Jess Womack
Los Angeles and Orange County Building and Construction
Trade Council

4. Revision 1 to the May 2003 Strategic Execution Plan for 5 minutes Jim Delker
Existing Facilities

5. Monthly Program Status Report for Existing Facilities 10 minutes Jim Delker

6. Amendment to Add Three Projects (Oso ES, Hesby ES, and 5 minutes Guy Mehula
Hughes MS) to the January 2003 Strategic Execution Plan for
New Construction

7. Monthly Program Status Report for New Construction and 10 minutes Guy Mehula
Small Business Enterprises Status Report

8. Authorization to Negotiate and Enter into a Sublease 5 minutes Scot Graham
Agreement for Adult Education Classroom Use at 2525
Firestone Boulevard, South Gate (South Gate Community
Adult School)

9. Project Approval of Central Shops Annex (Newton Police 5 minutes Ron Bagel
Project) Dave Jensen

Augmented Facilities Committee
June 17, 2003
Page 2

PRESENTATION
AND DISCUSSION
PRESENTATION TIME PRESENTOR

10. Authorization for Staff to Proceed with the Expenditure 5 minutes Ron Bagel
Funds for Real Estate Due Diligence, Environmental Studies Rod Hamilton
and Design Activities Required to Deliver the Proposed
Priority Plan Project, South Los Angeles Area New High
School No. 3 (Southwest Corner of Slauson Avenue and
Hoover Street)

11. Receipt of Written Reports

• Asbestos Technical Unit Monthly Report on AHERA Compliance
  
• E-Rate Status R

20. Items Referred to the Facilities Committee by the Board of Education or Committee of the Whole

The Facilities Committee may consider and act upon motions, Board Reports, or other business referred to it by the Board of Education or Committee of the Whole, with respect to any properly posted matter at a meeting immediately preceding this committee meeting, where the time between that meeting and this committee meeting is less than 72 hours. Members of the public are encouraged to review the order of business or agenda for the meetings of the Board of Education or Committee of the Whole.