BOARD OF EDUCATION OF THE CITY OF LOS ANGELES
Governing Board of the Los Angeles Unified School District

AUGMENTED FACILITIES COMMITTEE NOTES
2:00 p.m., Thursday, January 27, 2000 - Board Room (H-160)

Board Members Present:
Mr. David Tokofsky, Chair
Ms. Julie Korenstein, Vice Chair
Mr. Mike Lansing
Ms. Caprice Young

Staff Present:
Ms. Lynn Roberts, General Manager, Facilities
Mr. Howard Miller, Chief Operating Officer
Ms. Kathi Littmann, Consultant, New Facilities
Dr. Julie Crum, Deputy General Manager
Mr. Marty Varon, Budget Director, Budget Services and Financial Planning Division
Mr. William T. Panos, Director, Environmental Health and Safety Branch
Mr. Kirk Rascoe, Director, Equal Opportunity Section
Mr. Lyle Smoot, State Building Program Coordinator
Dr. Charles Schepart, Analyst, Independent Analysis Unit

Others Present: See attached list.
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The meeting convened at 2:25 p. m.
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CLASSROOMS FOR KIDS NEW SCHOOLS CONSTRUCTION PROGRAM SUMMARY

Modernization

Rob Robinson, Program Manager, introduced Rory Lorenzo who reviewed the status of the 72 active modernization projects. It was noted that 14 projects are at risk of not being funded because they have not yet received DSA approval. After discussing these 14 projects, the Committee requested the schools be informed of the reasons for the delay.

At this point in time, the Committee received the following three items assigned by the Board at its regular meeting on January 25, to the Facilities Committee.

€ Resolution 00-1 of the BB Oversight Committee (BBOC) regarding the Memorandum of Agreement (MOA) between the District and the Army Corps of Engineers.

Howard Miller, Chief Operating Officer, stated that he has clarified the MOA with the BBOC and that any additional support agreements will come to the Board. He also stated he will provide a written response to Resolution 00-1 to Board Members.

€ Mr. Tokofsky's and Ms.Korenstein's motion on New Schools-Better Neighborhoods

Howard Miller informed the Committee that he and Mr. Cortines will oppose this motion, that they feel it would be more appropriate to go through the request for proposal process.

€ Mr. Tokofsky's motion of E-Rate.

Howard Miller announced that a full presentation will be presented at the February 8, Board meeting.

Mr. Tokofsky announced that the following topics will be on the agenda for the next Facilities Committee meeting (February 24, 2000).

€ Selection of Architects/Engineers

€ Belmont Alternative Sites

€ Robinsons/May Site Update

€ Ambassador Hotel Update

Mr. Tokofsky then returned to item one on the agenda (Classrooms for Kids).

Critical Concerns and Coordination Issues

Mr. Robinson briefed the Committee on concerns relative to on-hold projects, safety and technology, primary centers, greening, overall deficit being projected in the program, and coordination with the Corps of Engineers.

Staff clarified the issues involved in each of the concerns raised and responded to the Committee's questions and concerns. Staff also described approaches being used to resolve these areas of concern.

The Committee requested an informative on E-rate matching funds. Mr. Robinson was asked to communicate with the schools all project scheduling changes.

Speaker

Gene Krischer spoke about school police, the Ambassador Hotel, Carthay Center air conditioning, and insulation.

STREAMLINED ENVIRONMENTAL SITE ASSESSMENT PROCEDURE

Bill Panos presented a flow chart which showed the reforms implemented by Environmental Health and Safety in order to streamline the process. He stated that he is continuing to work on compressing the time to do site assessment.
Speaker

Brian Hutchins spoke about Belmont toxic issues.

STATE ALLOCATION BOARD (SAB) MEETING OF JANUARY 26, 2000

Lyle Smoot gave the status on funding applications for modernization, new construction, and hardship category. He also informed the committee that the SAB decided not to fund Priority 3 projects, agreed to extend basic class-size reduction funding through 2001, authorized staff to file regulations for AB387 (environmental hardship legislation), and approved increasing per pupil grants from $125 to $150 for applications filed after January 1. The SAB also discussed a priority system (AB562) and allowing added costs for DTSC review of sites.

The committee requested staff to provide a schedule which will anticipate how many applications for funding, including their dollar value, will be filed by the District each month from February through June.

STATE FUNDING ELIGIBILITY

Mr. Smoot stated he will be preparing a document for the Board with Bruce Hancock (SAB Board) which will try to project when things will happen and when the money will run out. Mr. Smoot also distributed a document which compared the State's old Lease-Purchase Program with the State's new School Facility Program. The comparison showed that the formula used by the State for funding new construction will not cover the costs of constructing new schools in urban areas. Discussion followed on how to bring the urban issue of higher construction costs to Sacramento.

MASTER PLAN 2000

Kathi Littmann presented an update on Master Plan 2000 which is a combination of the 1998 Master Plan and the alternative conversion plan. She reviewed the next steps and actions necessary to complete the Plan.

The Committee requested the Plan show what the needs are should all schools go on a traditional calendar.

Another update will be presented at the next Facilities Committee meeting on February 24.

APPROVAL OF A SPECIFIC SITE FOR FEASIBILITY STUDIES FOR MASTER PLAN PROJECTS

a. Hobart/Wilton New Primary Center No. 5 (Hobart Boulevard and Wilshire).
This site was withdrawn from consideration.

b. Cahuenga New Elementary School No. 4, Alternate Site (3rd Street and Harvard Boulevard).
Ron Restivo gave a brief description of Site 7b which is a substitution for Site 12 which had been approved for study by the Board. Approval of this site removes Site 12 from consideration.
Speakers

Sam Chung, representing owners and tenants of the medical building on the site, informed the Committee that the medical building was no longer for sale, that it is fully leased and will be fully occupied by March. Therefore, the owners and tenants opposed the selection of this site for study.

George Richter spoke in favor of the site.

There were no objections to the report going forward to the Board on February 8, with action anticipated on February 22.

c. Grant New Primary Center (Hollywood and Garfield Place).
Mr. Restivo informed the Committee that one of the owners of the property is no longer a willing seller.

There were no speakers nor any objections to the report going forward to the Board on
February 8, with action anticipated on February 22.

GRAPHIC DATA BASE PRESENTATION OF DISTRICT PROPERTIES

Julie Crum introduced Gensler representatives, Paul Natzke and Tom Houlihan, who gave a demonstration of a graphic data base system of District properties.

After completion of the presentation, Mr. Tokofsky stated he would talk to Mrs. Fields about a presentation to the Committee of the Whole.

DEVELOPER FEES

Marty Varon's presentation to the Committee included a description of what developer fees are, how the fees are used, how much the District has received, what uses are permitted, and projected revenues and uses of the fees.

ROUTINE AND DEFERRED MAINTENANCE BUDGETS

Julie Crum presented two reports. One showed the details of the 1999-00 deferred maintenance projects with accompanying data. The second report provided budget information on the routine maintenance program as well as the preventative maintenance program.

Concern was expressed for the repair and maintenance of air conditioning and safety and technology equipment because of the large amount of equipment recently installed and planned to be installed.

ANNUAL REPORT ON DISTRICT'S LABOR COMPLIANCE PROGRAM

Kirk Rascoe and Charla Curtis responded to Mr. Tokofsky's questions on the amount of penalties collected and staffing of the Equal Opportunity Section. Mr. Tokofsky requested a copy of Mr. Rascoe's memo to Mr. Sheehan regarding staffing of his office.
WORKFORCE UTILIZATION PLANS

Mr. Rascoe presented a request for the Committee to approve a waiver of the requirement that a Workforce Utilization Plan be approved by the Equal Opportunity Section before awarding contracts for the construction of five primary centers in order to expedite the award of contract.

Mr. Tokofsky requested that the motion approved by the Board on January 23, 1995 , which requires the Workforce Utilization Plan, be attached to the Board Report requesting approval to waive the requirement for the five primary centers.

ADOPTION OF REVISED SITE SELECTION PROCEDURE AND COMMUNITY PARTICIPATION PROGRAM

Kathi Littmann compared the current version to the May 1999 version of the process. She also informed the Committee of other changes made and to be made as a result of comments received from various groups, organizers, and public entities.

Mr. Tokofsky requested an executive summary which would show the steps in the acquisition process be added to the document.

A report requesting approval of the revised site selection process will be received by the Board on February 8, with action anticipated on February 22.